Acceptance Letter

 An Acceptance Letter is written to accept a job offer, resignation, or promotion. The reason in the Acceptance Letter should be specified clearly to indicate what is the acceptance for. An Acceptance Letter can be given both by a superior or a subordinate depending upon what it is being given for. For example, if a resignation letter is being given to a superior by a subordinate, then the superior will give her/his assistant an Acceptance Letter – acceptance of the resignation. If an employee is being promoted, then the subordinate gives the Acceptance Letter to her/his superior accepting the promotion. An acceptance letter is written as an acknowledgment of accepting a job/ responsibility.


Since an Acceptance Letter is an official one, it should be very crisp, to the point and should indicate what is being accepted. It should be addressed to the person whose request of any kind is being received. The date from when the Acceptance Letter is valid should be very evident from the letter. To avoid any confusion in communication, it should not have any casual language written in it. The letter should also have a conclusion that relates to further actions that need to be affected.


Tips On Writing An Acceptance Letter

    An Acceptance Letter should be formal as it is an official document.
    The letter should be short, and to the point, as long letters lose their importance.
    The date on which the Acceptance Letter is being given should be very clearly and prominently mentioned in the letter.
    If the acceptance is being granted for a resignation, then the date from when the resignation is being accepted should also be indicated on it.
    Since an Acceptance Letter is an official one, it should always be on company letterhead.
    Copies of this letter should be kept in the employee’s personnel file and should also be displayed on the employee notice board to ensure that the existing employees are aware of any new developments in the organization. This promotes open communication between the organization and the current employees.


Acceptance Letter Template

Use our free Acceptance Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.


From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)

To,
__________
__________
__________
__________

Subject: Letter Accepting Your Resignation.

Dear Ms/Mr. ____________

This is to inform you that I, on behalf of the organization, have accepted your resignation with effect from ________ (What is the Date of Relieving).

We would request you to please hand over the charge to Ms/Mr. __________ (What is the Name of the Replacement Employee) well before you leave to ensure a smooth transition. Also, the organization would require you to meet with the Human Resources Director for the settlement of severance payments and other compensations that may be due to you for having been an employee for five years. On behalf of the organization, I would like to request you to participate in an exit interview scheduled on _______ (date, time and venue).

We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavors.

Thank you.

Yours truly,

________________

Name and Signature


Sample Letter
The following is a Sample of an Acceptance Letter.


From,

Courtney Dale
Head of Finance
Card Creature Enterprises

Date: DD/MM/YYYY

To,

Declan Lord,

95 Rhosddu Rd,

FERNILEE,

SK12 8LJ,

Scandinavia.

Subject: Acceptance of Resignation

Dear Mr. Declan Lord

This is to inform you that I, on behalf of the organization, have accepted your resignation with effect from DD/MM/YYYY.

We would request you to please hand over the charge to Mr. Cadury Staton well before you leave to ensure a smooth transition. Furthermore, please meet with Ms. Lalita Mukherji from the Human Resource department at the soonest for discussion on your severance pay and exit interview.

We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavors.

Thank you.

Yours truly,

Courtney Dale
Head of Finance

Email Format

The following is the Email Format to be followed for an Acceptance Letter.


To: JosephBennett@dayrep.com
From: SeanWilliams@dayrep.com
SUBJECT: Acceptance of Resignation

Dear Mr. Sean Williams

This is to inform you that I, on behalf of the organization, have accepted your resignation with effect from DD/MM/YYYY. I request you to kindly meet with the Human Resource Supervisor to discuss the final terms of the termination of your employment.

We would request you to please hand over the charge to Ms. Irene Bonsoir well before you leave to ensure a smooth transition.

We hope you had a pleasant experience working with our organization. We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavors.

Thank you.

Best Wishes,

Joseph Bennet

Head of Operations,

Fly Marketing Pvt. Ltd.

Simple Invitation Acceptance letter

An individual writes an Invitation Simple Acceptance letter in response to an invitation to a function or event. This letter is a courtesy letter from the sender informing the recipient that the sender is agreeable to accept the invitation. The letter is simple in its contents, giving affirmation to an earlier invitation.

From:
Mack M. Najera
CEO
Meadows Green Industry
2517 Halls Drive
Tower City, ND 58071
February 11, 2016

To:
James Freidman
Universal Insurance
488 Adams Road
Laredo, TX 78830

Dear Mr. Friedman

Re: Invitation Acceptance

Thank you for your kind invitation to Universal Insurance’s 50^th Anniversary on February 20, 2016, at the Hilton Hotel in Laredo.

I am pleased to inform you that it would be my pleasure to accept this invitation as a gesture of my long standing business relations with your esteemed firm. I would be delighted to present a speech during Universal Insurance’s 50^th Anniversary. Thank you for that honor.

I look forward to strengthening our business collaboration between our companies. It has been Meadows Green Industry’s privilege to have enjoyed the professional services of Universal Insurance. I wish Universal Insurance further success in your future endeavors as you move on in your business undertakings.

Yours sincerely,
xxxx

Acceptance Letter

An acceptance letter is written to inform a company that the successful candidate for a position in that company is willing to accept the offer. Appreciation of the offer to work in that company is noted with the time and date of reporting to work as well as an assurance of positive contribution to the company in the coming employment period.

Jason Love

4136 Joes Road

Averill Park, NY 12018

March 1, 2010

Mr. Sam Johnson

Hallmark Inc.

503 Hanley Street

Houston, TX 77002

Dear Mr. Johnson

RE: Acceptance of Offer

First of all, allow me to thank you for your letter of offer dated February 28^th, 2010. I am writing to inform you of my acceptance to your kind offer of Senior Manager at your esteemed organization, Hallmark Inc. I would be available to start work on the following Monday, 10^th March 2010 at 9 am as specified in your offer letter.

I would be most honored to be working with such a reputable organization. As Hallmark Inc. new Senior Manager, I shall endeavor to increase the sales and productivity level of the company to further heights so that the brand of Hallmark will be etched deeply on every consumer’s mind for gifts and toys.

I look forward to work with you and my future colleagues to uphold the good name of Hallmark Inc.

Yours Sincerely,
Jason Love