How to Write a Formal Leave Letter

formal leave letter 1

Dear sir,

Tomorrow  [date] I am going to attend a function with my family. I will  avail one day leave sir.
































formal leave letter 2
 
Dear sir,

Coming Monday [date] go to attend chithirai thiruvizha festival with my family. Kindly grand me leave for one day only sir.

formal leave letter 3
 
Dear sir,

Coming Wednesday & Thursday planned to go to my wife's native temple function along with my family. Is it possible to avial leave on those days [from date - to date].

sample leave letter

Dear sir,

I am glad to inform that my brother's wedding is going to be held on [date] at [place]. I kindly request you to grant me leave [date] for 1 day only.

Also expecting your presence for the above occasion without fail please.

Sample marriage leave letter

Dear Sir,

This is to inform you that I am going to be married on Jan 29th at [place]. During this occasion, I would like to accomplish the work related to my marriage ceremony& spend some days with my family, so I would like to leave here on Jan 23rd 2012 up to Feb 11th 2012 ( 20 days ).

Please grant me leave for this period and wish us well.

Thank you for your consideration.

Sincerely yours,
[Name]

Sample cousin marriage leave letter

Respected sir,

I wish u inform u that I need a 12 days leave from 15.07.2008 to 26.07.2008, to attend my cousin sister’s marriage ceremony

So please grand me a leave & I will be rejoining on 27.07.2008

Hope u will do the needful

Thanking you

Simple marriage leave letter

Respected Sir,

I am glad to inform you that my marriage has been fixed for 31st March 2008.Hence grant me leave from 28th March 2008 to 2nd April 2008.

Hence please grant me 6 days leave from date.

Thank you.
Sincerely,
Jay

Simple marriage leave letter

Dear Sir/Madam,

I would like to happily inform you that my marriage has been fixed, therefore, writing to you today to request a while off from work through (date…) till (date…)
Kindly grant me leave for currently. I assure you that I’ll complete my work in time after I resume. I have also handover my work to Mr/Mrs (Name…) , in my absence, in case of urgency.

I also would want to have an honor to invite you with this grand marriage ceremony event of my life and would be very delighted in the event you will show your presence to bless both of us.

Hope to receive a positive feedback from you.

Thanking you.

Name…..
Designation..
Department….

sister's marriage leave letter

Dear Sir/Madam,

I am glad to inform you that my sister's marriage has been fixed for date

Hence please grant me 8 days leave from date(date to date).

Thank you.

Sincerely,

XXX

Sample marriage leave latter

Dear sir,

This is to inform you that I am going to be married on December 3rd in Hyderabad. During this occasion, I would like to spend some days with my family, so I would like to leave here on November 28th and return on December 9th 2016.

Please grant me leave for this period and wish us well.

Thank you for your consideration.

Sincerely yours,

Leave Request Letter

A Leave Request letter is written to request for the approval of leave by an employee to the management. A leave request is expected by the employee before he/she can take off from work as there are many factors involved to ensure a smooth running of the company operations. Details concerning the leave should be stated precisely for easy processing of the leave requested.

From:
Christy R. Mills
1886 Dawson Drive
Little Rock, AR 72201
October 21, 2010.

To:
Francis K. Sanchez
Office Manager
Bloomsdale Ventures
3371 Mattson Street
Bay City, OR 97107

Dear Sir,

Re: Leave Request   

I am writing to request your kind consideration in approving my intended leave on October 25, 2010. I apologize for the short notice given, but the specific date is to go for a specialist check up at the General Hospital.

Attached is a copy of my attending doctor’s recommendation for a brain scan at the General Hospital as I have been experiencing terrible bouts of a headache for the past three months. Regular painkillers are ineffective and the doctor, who is also a company panel doctor, has strongly advised for a brain scan to identify the source of pain.

I thank you in advance for your kind consideration on my request. I do hope that I can continue to serve this esteemed company for a long period of good health and full concentration.

Yours faithfully,
Christy Mills
Secretary

Annual leave Letter

An annual leave letter is written to request the approval of days off from work as per the yearly leave entitled. The employee who wishes to take off from work must submit a letter of request stating the number of days to be taken which would be offset by the allowed number of days of leave in a year.

From:
Judy Walters
Research Assistant
Total Pharmacy Agency
May 23, 2010

To:
Mr. Danny Fontaine
Chief Pharmacist
Total Pharmacy Agency

Dear Mr. Fontaine

RE: Annual Leave Request

I am writing to request your approval on my annual leave application through this letter.

I would like to request for three days, from June 1-3, 2010 to be deducted from my annual leave of 15 days which I have not used at all. I shall ensure that all urgent tasks shall be completed before I go on my leave on these dates and I shall be back to work on June 4, 2010, to resume my responsibility.

Although I have some personal matters to attend to, I shall be available for any contact by the company during my leave should there be any urgent request of assistance from me.

I would appreciate your approval of my leave request.

Thank you.
Yours truly,
Judy Walters

Emergency Leave Letter

An Emergency leave letter is written to request approval from the superior or management of the employee’s intention to take leave for some unforeseen circumstances. Usually, an emergency leave letter is given by the employee who may experience a sudden situation that needs their immediate attention. It is usually a short notice leave request due to the circumstances.

From:
Rudy A. Browner
456 Quill Lane
Columbus, OH 43215
July 24, 2010.

To:
Freddie Stanley
Branch Manager
Wellington Enterprise
991 Dew Street
Bay City, OR 91100

Dear Sir,

Re: Emergency Leave

With my deepest regrets, I have to request for leave today. I am sorry for the short notice of this leave request as it is an emergency. My child has taken ill this morning, and I have to admit her into a hospital. She has a high fever of 43 degrees C with pain in her stomach.

If there is any urgent matter at work, please feel free to call me on my handphone; I shall make myself available over the phone. I will report back to work as soon as my child is in stable condition.

Thank you for your kind understanding on my emergency leave request. I deeply apologize for any inconvenience caused by this sudden circumstance.

Yours faithfully,
Rudy Browner
Accountant

Medical leave Letter

A medical leave letter is written by an employee who wishes to apply for leave based on health reasons. Sometimes an employee is required to submit a request for taking leave during work hours or any work day to go for a checkup, especially if the doctor’s appointment is known beforehand.

From:
Jason Washington
Senior Analyst
Global Technology Industry
June 15, 2010

To:
Matthew Fontana
Project Manager
Global Technology Industry

Dear Mr. Fontana

RE: Medical leave request

I would like to inform you that I am due for a medical checkup as per the company’s policies on employees above 50 years old. Having checked on the company doctor’s availability and my work responsibility, I would like to request for Monday morning off to go for my medical checkup which is dated June 20, 2010.

I shall most likely be back to work in the afternoon if there is no crowd at the doctor’s office. If otherwise, I shall call in to inform the office of the situation. I shall ensure that all my work responsibilities will not be affected by this checkup request.

Thank you for your kind understanding and prompt approval of my request.

Yours truly,
Jason Washington
Senior Analyst

Leave Letter for marriage

A leave letter for marriage is to be written by an employee who is planning to get married. The notice must be given by an employee to the organization if he/she plans to go on leave for his/her marriage as it might be a long leave and the work responsibilities must be taken care of in his/her absence.

From:
Edward O. Burton
Assistant Controller
Production Department
Central Alliance Enterprise
January 10, 2011

To:
Mrs. Sallie Walker
Central Alliance Enterprise
2783 Brookview Drive
Beaumont, TX 77701

Dear Mrs. Walker,

RE: Leave Letter for Marriage

I am writing to inform you that I intend to get married on March 15, 2011.

Hence, I would like to request leave for ten days given my coming marriage. I would like to take March 10 to March 19, 2011, to prepare for my marriage and honeymoon.

I have discussed this leave request with my superior, Mr. George Michaels who is agreeable to my leave verbally. It is agreed that I shall complete all my responsibilities before I go on leave. If there are any urgent responsibilities during my leave, it will be assigned to other team members.

I hope to receive a favorable response from you quickly so that I can proceed with my marriage plans.
Thank you for your kind cooperation.

Yours Sincerely,
Edward Burton

Leave Letter to Manager

A Leave letter to Manager is written by an employee to the manager to apply for leave. This is the norm in most companies where leave is usually requested to the Manager for approval before the approved requested leave is passed to the Human Resource for processing. The letter requests the manager’s approval of leave desired stating the reason(s) for the leave.

From:
Danielle G. Martin
Administrator
Simpson Industry
Davenport, IL 52803
January 14, 2011

To:
Peggy D. Torres
Manager
Simpson Industry
Davenport, IL 52803

Dear Ms. Torres

RE: Leave Request

I am putting forth my request for leave on January 31, 2011, to celebrate my 15^th Anniversary.

Since February 1 and 2, 2011 are the weekend; I shall be back to work on Monday, February 3, 2011. It is just one day leave that I am applying for. My husband and I will be on going on a short trip at that weekend.

I have briefed my assistant, Ms. Martha Manor, of all outstanding issues that need to be dealt with in my absence. But I believe all are in good order although it is the month end; all monthly reports would have been submitted by the 25^th of the month.

Nevertheless, you can still contact me if an urgent issue crops up in my absence that requires my assistance; otherwise, Ms. Martha can stand in on most issues.

Thank you for your approval on my leave request.

Yours Truly
Danielle Martin

Leave of Absence Letter

A Leave of Absence letter is written by an employee to inform the management the reason for his absence from work. It could have been an emergency that the employee has to go on leave without prior notice to his workplace, although he may have called up his superior and management.

From:
Randolph A. Munson
Travel Agent
Global Travels Services
January 11, 2011

To:
Gary Richards
Personnel Manager
Global Travels Services

Dear Sir

RE: Leave of Absence

I am writing to apologize for my leave of absence between 3 and 9 of January 2011.

I was all ready to come to work, but an urgent phone call from my mom in Phoenix stopped me at the door. She informed me of my father’s accident, and he was to be operated on that morning.

Hence, I had to rearrange my plans and drive back to my hometown immediately. My father was successfully operated but need convalescence care which my mom could not handle alone. I had to arrange the necessary home medical care for my father on her behalf. Once the arrangements were worked out, I headed home and reported to work yesterday.

I sincerely am sorry about any disruption of duties due to my short notice on my leave of absence. I did contact my superior, Mr. William Grande who was kept informed of my activities in Phoenix.
Thank you for your kind understanding of my unforeseen situation.

Yours Truly,
Randolph Munson

Maternity Leave letter

A Maternity letter is submitted by an expectant mom to her employer for the days of rest when her baby is born. Sometimes the company allows the maternity leave to be effective slightly earlier than the actual birth date for the expectant mom to rest at home. The number of days in a maternity leave is dependent on the labor law or company regulations, whichever is more favorable to the mother.

From:
Natasha Bligh
Production Supervisor
Floor Depot Worldwide
May 11, 2010

To:
Jason Miller
Personnel Manager
Floor Depot Worldwide

Dear Mr. Miller

RE: Request for Maternity Leave

I am writing this letter to inform you of my upcoming maternity leave due around June 20, 2010. As advised by my gynecologist, it is better for me to rest a little more at home before the expected date of delivery as I am expecting twins. I am much heavier than the ordinary single baby pregnancy, and thus, the doctor advised against excessive movements during the last month of my pregnancy.

Hence, I would like to request for my maternity leave entitlement of 75 days to commence as of June 1, 2010. I have already prepared to babysit helps after the delivery of my babies to enable me to return to work as scheduled.

I apologize for any inconvenience caused by my request. I ask for your kind cooperation in this matter. I look forward to a favorable reply from you soon to facilitate my work responsibilities.

Thank you.
Yours truly,
Natasha Bligh

Paternity Leave letter

A Paternity Leave letter is a letter of leave which the employee is entitled to if he has a newborn baby. The state labor law and company employment regulations usually cater to maternity and paternity leave; however, the employee would need to write in to request the leave when the baby is born.

From:
James Jackson
Sales Executive
Sales & Services Department
Grover Enterprise
January 12, 2017

To:
Mrs. Lila Homer
Employee Relations Department
Grover Enterprise

Dear Ma’am

RE: Paternity Leave

I am delighted to announce the safe arrival of my first newborn baby Girl yesterday. She is a healthy baby of 2.7 kg.

I am writing to request permission to take my paternity leave of 5 working days, as per state labor law and company policy. I would like my paternity to leave to commence on Monday, January 24, 2017. Hence, I was reporting to work on January 31, 2017.

I am appreciative of the support and advice that the management has given me before the arrival of my newborn to help me prepare for the change in my life. I am glad to have heeded your advice and have cleared my work just in time to receive my new bundle of joy.

Nevertheless, I can be contacted through my cell phone if there is an urgent assistance required of me, with regards to work.

Thank you.
Yours Sincerely,
James Jackson

Leave Extension Letter

A Leave Extension letter is submitted by an employee who is on leave but requires some extra days; usually due to some unforeseen circumstances. The letter should be very specific about the issue and explains clearly the reason for the required extension. The letter should be courteous and humble so that no negative action will be taken against the employee.

From:
Jenny Baker
35 Walder Crescent
Brisbane, QLD 4702
January 24, 2011

To:
Mr. Philips Graham
Manager
Graham Services Enterprise

Dear Sir

Re: Leave Extension

First of all, I am so sorry that I am unable to return to work on January 26, 2011, as per my leave plan. I am still stranded in Brisbane, Australia where it is flooded over the past three days. I have been visiting my brother here, and the flights are grounded until Saturday which is January 28, 2011.

I am doing my best to get the first flight home from here. Hence, I foresee that I would only be back to work on January 30, 2011.

So, secondly, I am requesting for a leave extension from January 26-29. I will carbon copy this letter to Ms. Piers of HR.

I do apologize for any inconvenience caused by my extended leave of absence.

Thank you for your kind understanding.

Yours sincerely,
Jenny Baker
Secretary
c.c. Ms. Piers, HR

Annual leave request letter

An annual leave request letter is a typical letter that an employee gives to the management requesting for leave from work. The days required to be off work are stated in the letter and no reason needs to be given as it is part of the stipulated leave that the employee enjoys.

From:
Carlos B. Santos
806 Grove Avenue
Oklahoma City, OK 73102
January 26, 2011

To:
Human Resource
Central Machinery Corporation
733 Matthew Street
Salem, OR 97888

Dear Sir

RE: Annual Leave Request

I am writing to request your approval to take six days off my annual leave for this year. My days of leave requested are from February 3-4 (2 days) and February 7-10 (4 days), 2011. In between is the weekend.
I am taking these days to prepare and to celebrate my ethnic New Year celebration. It is usually very festive and celebrated over seven days with lots of prayer sessions and communal activities. The commencement date of this New Year is on February 4, 2011.

I shall be reporting back to work on February 11, 2011. I hope that my leave request is granted quickly to enable me to make the necessary preparations for this important celebration.

Yours truly,

Carlos Santos
Administrator
Central Machinery Corporation

School Leave Letter

A School Leave letter is written by the parent on behalf of his child or ward who needs to take a leave of absence from school. When a parent writes a school leave letter, it is an acknowledgment of parental consent on the school leave requested in the letter. Reason(s) for requesting the leave of absence from school should be given.

From:
Emily G. Gulley
2322 Twin Willow Lane
Laurinburg, NC 28352
January 13, 2011

To:
Holden High School
2085 Stuart Street
Gibsonia, PA 15044

Mr. Principal

RE: School Leave

I, Emily Gulley, parent of Wilma Gulley, a grade 3 student at Holden High School, wish to inform you that my daughter will be absent from school from January 15-20, 2011.

The whole family will be away that week for an overseas trip. It is a last minute trip that has to be made due to some unforeseen circumstances beyond our control. As such, I apologize that my daughter, Wilma Gulley, will not be present in school for those days.

I would appreciate it if you could inform Wilma’s teachers of her absence and to assist her in the necessary school work before she goes off. She will work on her assignments and projects where possible if necessary.
Thank you for your kind understanding and assistance.

Respectfully yours,
Emily Gulley