Sample Decline Letter

A Decline letter is written by an individual who does not wish to accept the job offer.  A decline letter is a polite way to inform the other party that you are not able to take up the offer for some reason or other.  Apologies should be recorded to leave a good impression on the recipient.

From:

Jack Nicholas
29 Meagan Drive
Oakland, ME 04963
June 28, 2010

To:

David A. Cline
Branch Manager
TRK Management Services
2074 St Jean Baptiste St
Hebertville Station, QC G0W 1T0

Dear Mr. Cline

RE: Decline on Job Offer

Thank you for your job offer of Management Trainee at your esteemed organization. I am delighted to be selected for the post. However, I regret to announce that I have to decline your kind offer as I have committed to another posting.

Please accept my sincere apologies that I did not exercise more patience to wait for your offer as I had really wanted to be trained in the management arena, having studied in the Business discipline. But with the uncertain economy, I committed to the first offer that came along.

Nevertheless, I wish you and your esteemed company all the best, and I hope that I shall have another opportunity to work at TRK Management Services one day soon.

Thank you for your kind understanding.

Yours sincerely,

Jack Nicholas

Sample Greeting Letter

A Greeting letter is an effective way to stay in touch with your loved ones or friends, especially if you have not met up with them for some time. It is a light-hearted letter which allows you to update your happenings to another without any embarrassment and you are free to word the contents as you like.

From:

Larry Dennison
142 McClaren Road
LANGLEY QLD 463
June 21, 2010

To:

Ian Fowler
112 HillTop Drive
Seattle, WA 98109

Hi Ian,

RE: Greetings!

How are you? I am fine. It has been some time since we last met up. We used to meet on the golf course every Saturday and enjoy a round or two together. But I have not seen you around so far this month.

Of course, I was away at work last month and came back only on June 5. Then, I was informed by Mike Scholl on the golf course last Saturday that you had taken ill. I do hope you are recovering well.

Let me know if there is anything I can do for you during your recovery. If not, I shall see you on the golf course for a game soon.

I wish you a speedy recovery.

Your golf mate,

Larry Dennison

Sample Legal letter

A Legal letter is a formal letter that an attorney can write on behalf of his client to pursue an outstanding payment or an explanation for the unfair action taken on the client; for instance, an unfair dismissal or prejudice action by the company. The contents of a legal letter are usually concise with some mentions of the law, as a reference to a violation by the recipient and proper actions are expected to be taken.

From:

John R. Rojo
Attorney
Morgan & Associates
1273 Riedel Street
Fort McMurray, AB T9H 3J9
August 15, 2016

To:

David Scaddan
4790 Weir Crescent
Toronto, ON M1E 3T8

Dear Mr. Scaddan,

RE: Legal Action

With this letter, I am forwarding a due demand of $15,000 owed for the delivery of products and services on behalf of my client, Parkway Enterprise, on invoices dated May 20, 2010, June 30, 2010, and July 10, 2010.

Although repeated reminders have been served by my client, Parkway Enterprise, no sum of money has been transacted on these invoices. The credit term was 30 days, but you have not cleared these bills. Hence, my client Parkway Enterprise is stopping all deliveries to you until these outstanding invoices are settled. Otherwise, legal court action will be served against you.

We are giving you two weeks from this letter’s date to settle the outstanding sum.

Sincerely,

John R. Rojo

Attorney

Morgan & Associates

For Parkway Enterprise

Sample Dispute Letter

A dispute letter can be written by one party to another whether individual or company, with regards to an issue such as payment, outstanding amount or information that has disagreed. A dispute letter is to express the disagreement over the presented information and should contain proofs to counter the disagreed information presented.

From:

Randy Jackson
Supervisor
Production Department
Fletcher Enterprise
August 9, 2016

To:

Jane Stalin
Accounts Manager
Fletcher Enterprise

Dear Ms. Stalin

RE: Dispute over the Use of Materials

I am writing to dispute over the alleged over usage of materials by the Production Department for the last month.

According to my records, every piece of equipment ordered has been assigned to a confirmed project that the company has received. Please refer to the attached list of approved projects and the corresponding amount of materials required. All pieces of material have been accounted for by the Production department.

Kindly check the company records for orders and projects. The quantity of materials ordered last month was higher due to the higher number of projects confirmed, which is good news for the company.

I trust that the above explanation and the presented figures of material usage will clear the dispute.

Thank you for your kind cooperation.

Yours sincerely,

Randy Jackson

Sample Gift Letter

A Gift letter can be written by an organization to another as a note of appreciation for its loyal patronage for the year, or it can be written by one individual to another for the assistance rendered during a time of need. A gift letter can encompass a token of appreciation such as an attached gift or vouchers to reward the recipient.

From:

Raymond Powers
Senior Manager
National Production Industry
123 Fair View Street
Ohio, OH 90112
May 14, 2016

To:

Forever Products & Services
10566 Graham Street
Ohio, OH 389011

Dear Sir / Madam

RE: Gift of Appreciation

On behalf of National Production Industry, I am pleased to inform you that your esteemed company is regarded as one of our best-performing clients for the year. Hence, we would like to present to you a token of appreciation in the form of some gift vouchers as attached.

These gift vouchers are valid for a year from the date of issue. They can be used in any of National Production Industry stores throughout the nation in exchange for our company products according to the stated value of the vouchers.

We trust that the above is favorable to you, and we look forward to your continued patronage.

We would like to wish Forever Products & Services continued success in your future undertakings.

Yours sincerely,

Raymond Powers

Senior Manager

National Production Industry

Sample Informal Letter

An informal letter is a letter that is written very casually or light-heartedly between friends or family who are close with one another. The contents can be anything under the sun as it could be a casual exchange of information between the parties. There is no need for any formality in an informal letter.

From:

Sam Hull
1087 Charter Street
Overland Park, KS 64110
February 12, 2016

To:

Daniel Merritt
4450 Wiseman Street
Overland Park, KS 64110

Hey Bro,

RE: Let’s Hang Out

How are you doing? It’s been quite a while since we got together; the last time I remembered was at James’ bachelor party four months ago. Now, our friend is a happy love-struck hubby; certainly with no time for us.

But, hey! You’d never know. Perhaps we can still drag him out for a night and see how he is doing with his married life. His answer will tell us if we still have a friend or he is a lost cause, after marriage, which tends to do such things to us, guys. Don’t you notice that trend, bro?

Call me when you are free to hang out. Dave’s Tavern is waiting for us every night. A cool glass or two should be refreshing for the soul, besides the throat and belly, eh?

Waiting for you call, man!

Sam

Sample birthday letter

A Birthday letter is a very personal note of good wishes to one (the recipient) celebrating the birthday. A birthday letter allows the sender to write his notes and well wishes for the birthday individual from the heart, instead of using the standard birthday greeting card, to give a more personal flavor.

From:

Amanda Logan
4813 Adelaide St
Toronto, ON M5H 1P6
June 21, 2016

To:

Charles M. Baird
4884 Bay Street
Toronto, ON M5J 2R8

To my favorite nephew, Charles

Happy Birthday! You are turning 18 today, and I am sure that you are very excited. I know that you have always wanted to reach 18 quickly so that you are ‘licensed’ to do many things, like driving, making your decisions and no curfews!

With this birthday letter, I wish you all the best in your future with this special day marking many fruitful and fulfilling events to come. I wish you the best of health and wealth and a toast to your future successes.

Enjoy your day and have a fun celebration to remember this day. Hope you like the present which I sent you. We will catch up when we meet again.

With all my love & hugs,

Aunt Amanda

Photography Copyright Release Letter

A Copyright Release Letter for Photography is a letter written by one party to allow another party the rights to access and use some photographs that belong to the sender. This is a letter responding to a request for permission to use some photographs for another intention or purpose by the recipient.

From:

Elizabeth G. Ross
1753 Spinnaker Lane
Madison, IL 53704
February 13, 2011

To:

Melissa R. Schick
2039 Mercer Street
Wausau, WI 54401

Dear Ms. Schick

RE: Copyright Release letter

Thank you for writing in to request permission to use some of my photographs for your intended purpose.

I am agreeable to your request as I am pleased that others like you share my same concern over the abuse of children, not only in this nation and all over the world. I shall be most delighted if you would use the child abuse photos to promote the awareness of child abuse and to combat its resurgence in all places, starting at our home front.

 No royalty charges will be imposed on you for the mentioned photographs. I release all copyrights on the photographs that you have requested if you were to use them not for profit in any way.

Thank you for caring for abused children. They need a voice to help them.

Yours Sincerely,

Elizabeth G. Ross

Human Rights Photographer

Sample Certification Letter

A Certification letter is written to certify or confirm someone of his position or character; it could also be written to certify a company’s condition or product by the company or manufacturer. It is usually written in a professional and assuring format as it can lend weight to support the entity concerned. The recipient would feel assured with a good certification letter.

From:

Mandy Lowe
Products Manager
Global Technology Industry
110 Grange Avenue
New York, NY 10011
March 11, 2016

To,

Graham Peters
938 Lakeview Drive
Trail, BC V0B 1X0 

Dear Mr. Peters

RE: Certification of Product

Firstly, thank you for your purchase of our latest air-conditioning unit, the Alpha AA 9800 model 1.5hp. This letter certifies the authenticity of your purchased product that it is a top quality air-conditioning unit whose parts are from Europe but locally assembled to reduce the cost; hence, the unit is affordable while embracing the high European quality and design.

This model of air-conditioning comes with a 2-year warranty on its manufacturer parts with one year warranty on service. The parts are easily available as they are stocked in our warehouse here in Newark.

We trust that you are now assured of the purchased product quality with this certification letter.  Please feel free to check out our company website at www.globaltech.com for further information on our company products and services as well as our European affiliations.

Thank you for your kind patronage on Global Technology products.

Yours Sincerely,

Mandy Lowe

Products Manager

Global Technology Industry

Sample friendship letter

A Friendship letter is usually written to boost the relations between the sender and the recipient. Its contents are light and easy, perhaps with an update of information between the two parties. A friendship letter is a good way to communicate or update one another if two parties are unable to meet. It is an inexpensive way to keep in touch.

From:

Jane Lam
4391 Findlay Creek Road
Trail, BC V0B 1X0
July 11, 2016

To:

Luis Su
4934 102nd Avenue
Dawson Creek, BC V1G 2C4

Dear Luis

How are you? It has been some time since we last met; I remember that it was at Jenny’s 21st birthday in February 2010.

I have been busy with work since then. I am writing to inform you that I shall be coming down to British Columbia next month; particularly to Dawson Creek! How about that? I have to attend a conference there from August 10-13. Would you be available for a meet up on any of those evenings? I do not know of anyone else in Dawson Creek but you, so it would be lovely to meet you again for some chit chats.

Please let me know if you are available so that I can confirm our meet up in my schedule. I will notify you where I am staying once my accommodation is confirmed by my company.

Hope to see you soon.

Your friend,

Jane

Sample scholarship letter

A Scholarship letter is written by a company or learning institution to inform its recipient of his/her successful application for a scholarship. The letter offers congratulations as well as the details of the scholarship offering. There may be attached terms, and conditions of the scholarship offered. The recipient needs to respond to the offer.

From:

Scholarship Committee
University of California
San Francisco, CA 94110
August 10, 2016

To:

Harold D. Paige
3900 Cliffside Drive
Guilford, NY 13780

Dear Mr. Paige

RE: Scholarship Offer

It is my pleasure to inform you that you have been successful in your scholarship application for the next semester from our University. The Scholarship Committee has reviewed your scholarship application carefully and was impressed with your academic as well as co-curricular performance in the past 2 semesters.

As such, the Scholarship Committee has decided to offer you a 100% tuition fee waiver for the coming academic year 2011. This means that you will not need to pay any tuition fees for the 2 semesters in 2011. You will still bear administrative fees.

We trust that this is favorable to you. Please refer to the Registrar for further clarifications. This Scholarship offer shall be updated into our University computer system before the start of the new academic year.

We wish you all the best for this coming year 2011 and that you will continue to excel in your studies and co-curriculum.
Scholarship Committee

University of California

Sample sympathy letter

A Sympathy letter is written to express your condolences or share the grief of the recipient in the event of a loss in death or unfortunate circumstance. The letter contents should be soft while conveying empathy on the low feelings of the recipient, with the purpose of easing the grief and strengthening of the recipient.

From:

Will Alexander
80 Bungana Drive
Balaklava SA 5461
Australia
January 07, 2017

To:

Mauro Sal
Largo Febo, 102
25030-Coccaglio BS

Italy

Dear Mauro

RE: My Deepest Sympathy

Please allow me to convey my deepest sympathy on the loss of your job last week. I heard about your retrenchment from your company from Jacky, our old classmate whom I bumped into 2 days ago. It is indeed shocking news that such an established company like Trans-Met should be caught up in a bad financial situation.

But in this ailing economy, anything is possible. No employee is shielded from recession consequences. I was in the same boat as you 2 years ago. I am sure that you will be able to find employment again very quickly with your impressive credentials.

Please let me know if I can be of help to you at this time of shock and anxiety. Stay strong and calm, my friend.

Yours truly,

Will

Sample Letter of Acknowledgment

A letter of acknowledgment is written by the sender to acknowledge the receipt of information or item from the recipient. An acknowledgment of a recipient is important to confirm that the intended delivery is successful between the parties. Further action can be followed on from the receipt of the said item.

From:

Angelo Tiller
Accounts Department
Core Metals Industry
163 Smith Street
Honolulu, HI 96813
February 14, 2016

To:

Earl Samuel
Managing Director
Golden Enterprise
114 Princess Street
Kingston, ON K7L 1C2

Dear Sir

RE: Acknowledgment of Payment

On behalf of Core Metals Industry, I am pleased to acknowledge the receipt of your payment in the mail on February 10, 2011.

Thank you for your prompt settlement of the goods delivered to Golden Enterprise as per invoice CM28301 dated January 27, 2011. This letter serves to acknowledge the receipt of your check, with reference number: MBB 928192, of amount $3900 for the full settlement of the said invoice. With this payment, there is no outstanding amount by Golden Enterprise to Core Metals Industry.

Thank you for using Core Metals Industry products.  We look forward to your continued frequent patronage in the future.

Yours sincerely,

Angelo Tiller

Accountant

Bank Account Transfer Letter

A Bank Account Transfer letter is written by an individual to the bank management requesting a transfer of funds to another account. The letter must provide sufficient information to prove the sender’s identity before approving the transfer. The letter should be well written for the bank to take the appropriate action.

From:

James Anderson
8790 Fourth Avenue
Andover, NJ 07821
February 10, 2016

To:

Grand Hanover Bank
3287 Day Drive
Cambridge, MA 02141

Dear Sir / Madam,

RE: Bank Account Transfer Request

I, James Anderson, am a current patron of Grand Hanover Bank with a Savings Account as well as a Company Account, under the name Anderson Consulting, since 2000.

I would like to request a transfer of funds from my Savings Account to the Company Account for a business purpose. Please arrange $50,000 to be transferred from my Savings Account, GH033-9382-345 to my business account, Anderson Consulting, BGH399-2984-992. I would like the transfer to take effect on February 15, 2011, to facilitate my business transaction.

Please feel free to call me to verify the request as well as to verify my identity. Please revert once the transfer is executed.

Thank you for your kind cooperation.

Yours sincerely

James Anderson

Volunteer Recognition Letter

A Volunteer recognition letter is written by an organizer who gives some recognition to the recipient for having rendered some services on a voluntary basis. It is an encouraging letter to receive as the letter states the service rendered for a particular event. It would also be complimentary to the recipient.

From:

Gerald J. Conner
New York Community Association
2003 Godfrey Road
New York, NY 10022
February 8, 2011

To:

Sandra T. Callahan
1241 Black Stallion Road
New York, NY 20911

Dear Ms. Callahan

RE: Volunteer Recognition

On behalf of the New York Community Association, it is my pleasure to express our gratitude to your voluntary service last month in helping the association feed the homeless at the slums. This letter serves to recognize your kind voluntary participation in our ‘Feed the Homeless’ mission last month contributed to the event’s success.

Your selfless act has been an encouraging to the homeless as well as to the association. Thank you for your active participation in the mission throughout the whole month. It has been our pleasure to be associated with you.

We wish you every success and joy as you help those who are in need.

Yours truly

Gerald J. Conner

President

Scholarship Award Letter

A Scholarship Award letter contains good news of the candidate’s successful status in being awarded a scholarship which was applied for earlier. This letter is usually written by the Award Committee informing the candidate of the good news. Details of the scholarship are stated for the candidate’s information.

From:

Laura M. Gardner
Scholarship Committee Secretary
Los Angeles University
4009 Norman Street
Los Angeles, CA 90014
November 11, 2016

To:

Vanda M. Orta
Student Id: LAS 20189302
Law Program – Sophomore
4471 Wayback Lane
Long Island City, NY 11101

Dear Ms. Orta

RE: Scholarship Award

After much deliberation, the Scholarship Committee has confirmed you as one of its successful scholarship award recipients for the coming semester of study, January 2011.

The Scholarship Committee scrutinized over 5000 applications for its 2011 fall scholarship recipients, and we are pleased to inform you of your success for this coveted scholarship at Los Angeles University.

Your scholarship award includes a full tuition fee waiver for 2011 fall program with books and subsidiary fees assistance. You may proceed to the Registrar for the scholarship award enforcement upon receipt of this letter.

We trust that you will prove yourself a worthy recipient of this scholarship award through exemplary performance during your studies here.

Again, congratulations on your successful application for the scholarship.

Respectfully yours,

Laura M. Gardner

Scholarship Committee Secretary

Performance Appraisal Letter

The management gives a Performance appraisal letter to the employee with regards to his work performance for the past year. It states the findings of the management or the employee’s superior on the employee. There would be words of encouragement as well as motivation for the employee. There may also be pointers for the employee to take note of, for improvement.

From:

Matthew Keeler
Human Resource Director
South River Corporation
February 1, 2011

To:

Patricia D. Randall
Supervisor
South River Corporation
Ms. Patricia D. Randall

RE: Performance Appraisal

This letter serves as a feedback to you for the recent performance evaluation conducted by the management on each staff, in conjunction with the company’s year-end closing for 2010.

The management is pleased to inform you that you achieved a score of 78 out of 105 on the recent performance appraisal. You managed to meet 3 of 4 departmental Key Performance Indices (KPIs) and 3 of 3 personal KPIs, as discussed and agreed at the beginning of 2010.

Your staff respects you as their supervisor, whom they find fair and ethical in your work dealings; however, some would prefer some compassion and flexibility at times from you.

The management acknowledges the feedback you provided during the performance appraisal exercise and will deliberate on the issues where appropriate before reverting to you.

Congratulations on your excellent achievement of the recent performance appraisal.

Keep up your good work!

Respectfully,

Matthew Keeler

Human Resource Director

School Admission letter

The learning institution usually sends a school admission letter to the potential student who has applied for a place in one of its program of study. The letter contents state the study information and would probably request a response from the student in accepting or declining the allotted place of study at the learning institution.

From:

Registrar Office
Utah University
4229 White River Way
Salt Lake City, UT 84106
August 29, 2016

To:

Garrett P. Willard
660 Grand Bay Lane
Salt Lake City, UT 89900

Dear Mr. Willard

RE: Admission to Hotel Management Program

Congratulations!

This letter serves to inform you of your successful application for the prestigious Hotel Management program at Utah University for this fall.

Due to the very practical nature of this program, there are limited places of study; hence, it would be appreciated if you could get a response quickly to this admissions offer. There are many students on the waiting list for this program.

Should you accept this admissions offer, the admissions kit will be mailed to you for your preparation.

The program orientation is on September 15, 2011. You are required to be present.

You can enquire about accommodation and scholarships assistance from the Admissions at the Registrar Office.

Registrar Office

Utah University

Sample Romantic Letter

A Romantic letter is usually written by those who are courting one another. The relationship is still new and the couple may be still discovering each other. A romantic letter will do wonders to sway one party to the other when the right persuasive words are written or spoken. It is always exciting and thrilling to read a romantic letter.

From:

Brian Smith
396 St Jean Baptiste St
Clova, QC G0X 3M0
March 2, 2016

To:

Carrie Schneider
105 St Marys Rd
Winnipeg, MB R3C 0C4

My Dear Carrie

Though I have only known you for three months, I have to say this are the best three months of my life. Where have you been all this while? I am so glad I bumped into you that very evening when we first met. It was so romantic. It was like a movie scene where we both did not see where we were going and boom! I call it ‘fate.’

I am so glad fate brought us together. Your blue eyes just captivated me when I gazed into them for the first time, still trying to keep upright after our bump in! They were the most crystal clear blue eyes I have ever seen, or maybe I have never been so close up with anyone before.

I feel so excited with you around, and wish you are always with me. My heart beats so loud when I am with you. Do you hear it? At times I think you do and I feel embarrassed; that is why I did keep talking so that you won’t be hearing my heart thumping so loud.

If you feel the same way for me as I do to you, please reply my letter with a blue heart on the envelope. I look forward to hearing from you soon.

Yours sincerely,

Brian

Parent Permission Letter

A Parent Permission letter is written by the parent to inform the relevant authority or organizer of an event that permission is granted by the parent to the child to participate in the requested event. It can be written in response to a request for a parental permission, or it could be a simple letter by the parent to state his approval.

From:

Carrie A. Gamache
3276 Ralph Drive
Independence, OH 44131
February 7, 2016

To:

Mr. William Lord
Principal
New Albany High School
4897 Bernardo Street
New Albany, IN 47150

Dear Sir

RE: Permission for Outing

I, parent of Joshua Gary Gamache, am writing to permit my child from Grade 5 of New Albany High School, to join your proposed school outing to the National Science Centre on February 25, 2011.

I understand that the outing is part of an educational program in the children’s curriculum. I trust that the organizers have made sufficient plans for the group’s safety and welfare.

I shall drop my son, Joshua Gamache, at the school on the said day of the outing by 7 am, and will pick him up at 6 pm, as notified in the outing circular. Attached is my contact number for your convenience, if there is a need.

Thank you.

Yours sincerely,

Carrie Gamache