Sample Dispute Letter

A dispute letter can be written by one party to another whether individual or company, with regards to an issue such as payment, outstanding amount or information that has disagreed. A dispute letter is to express the disagreement over the presented information and should contain proofs to counter the disagreed information presented.

From:

Randy Jackson
Supervisor
Production Department
Fletcher Enterprise
August 9, 2016

To:

Jane Stalin
Accounts Manager
Fletcher Enterprise

Dear Ms. Stalin

RE: Dispute over the Use of Materials

I am writing to dispute over the alleged over usage of materials by the Production Department for the last month.

According to my records, every piece of equipment ordered has been assigned to a confirmed project that the company has received. Please refer to the attached list of approved projects and the corresponding amount of materials required. All pieces of material have been accounted for by the Production department.

Kindly check the company records for orders and projects. The quantity of materials ordered last month was higher due to the higher number of projects confirmed, which is good news for the company.

I trust that the above explanation and the presented figures of material usage will clear the dispute.

Thank you for your kind cooperation.

Yours sincerely,

Randy Jackson