Sample Retirement Letter

A Retirement letter can be written by an employee who is close to his retirement age in a company or it can be written by the company to inform the employee of his pending retirement from the company. The latter is usually in accordance with the rules and regulations of the company or labor law of the country.

From:

Caryn Porter
Personnel Manager
Pullman Motor Industry
March 14, 2010

To:

Wayne Montgomery
Senior Manager
Spare Parts Section

Dear Wayne

RE: Upcoming Retirement

From our company Human Resource records, it is found that you will be turning 60 this November. By the company and nation’s labor laws, I am writing to inform you that you are eligible for retirement on November 20, 2010.

The management wants to acknowledge your fine contribution to this company for 25 years. Your performance has been unblemished, and you have been an exemplary employee. It will be hard to find your replacement.

Please feel free to come into my office for a discussion of the dues that come with your retirement as the company does offer a retirement package for its well deserving employees. There are a couple of retirement options which may interest you.

Thank you.

Yours sincerely,

Caryn Porter