An Introduction to Letter Writing

An Introduction to Letter Writing

Letter writing can be fun, help children learn to compose written text, and provide handwriting practice — and letters are valuable keepsakes. This article contains activities to help children ages 5–9 put pen to paper and make someone's day with a handwritten letter.

Introduction

Letter writing is an essential skill. Despite the prevalence of emails and text messages, everyone has to write letters at some point. Letters of complaint, job applications, thank you letters, letters requesting changes or making suggestions — the list goes on and on. Encouraging children to write letters from an early age will improve their communication, social and handwriting skills, and teach them what they need to know about writing and structuring letters.


What's so special about receiving a handwritten letter?

Quite apart from curriculum requirements, being asked to write letters is a task that will appeal to children. The sheer fun of sending and receiving letters appeals to every child. There is something special about putting letters into the post box and then having letters delivered by the postman… the brightly colored stamps, seeing your name on the envelope and knowing that inside is a long awaited letter from a friend or member of the family. It shows someone cares and has taken the time to sit down and think about you.

Handwritten letters have a charm of their own. You can take time to think about what you want to say. You can keep letters to read again and again. You can admire the handwriting; share dreams and thoughts. Responding by letter is very different to the immediacy of a text message or an email.


Activity 1: Warming up to letter writting

Use the above themes to encourage the children to discuss letter-writing. Ask the children to put their hands up if they have ever received a personal letter. Ask for one or more volunteers to talk about how they felt to receive the letter. Here are some initial questions that may help:

    What was in your mind as you read the letter?
    Did you keep the letter to read again?
    Did you share your letter with anyone?
    Did you write back?

And some questions for whole class or group discussions:

    Can the class describe any differences between the handwritten letter and an email?
    Do the children think there is ever a time when only a handwritten letter will do?

Ask the class to interview each other to find out each individual's experiences of writing and sending letters. This can be recorded in a chart.


Activity 2: Introducing letter writing

Collect a supply of different types of letters — both formal and informal. Ask the children to sort them out into two groups. Which were written to friends? Which are formal letters from businesses? Which features or characteristics distinguish formal from informal?

Having done that ask the children to look for differences between the two groups. This allows a discussion to take place about the different types of letter. Draw up a chart for each group covering:

    Address — business or private?
    Greeting — formal or informal?
    Style of letter — friendly or business?
    What is the message?
    How does the letter end?

This will allow the children to find out for themselves the differences between formal and informal letters.

This could be followed by a discussion of the type of letters the children or their families write. How many occasions can they think of which would deserve a letter to be written? For example:

    Letters of congratulation
    Exchanging news
    Writing to friends
    Letters saying sorry for doing something wrong
    Making appointments
    Asking for information
    Dealing with banks or stores
    Letters to family members who live some way away
    Letters to Santa Claus
    Thank you letters
    Letters showing how much you appreciate someone
    Letters responding to someone who has had bad news — showing how much you care by trying to share their sadness
    Letters of complaint
    Letters to newspapers and magazines

In each case the children should decide what type of letter would be most appropriate in each case — formal or informal? Draw up a chart for each group.


Activity 3: Formal letters

These are sometimes known as business letters. They are written in a strictly formal style. Such letters are always written on an A4 (8" x 11") sheet of paper. They can be folded three times so that the address to which the letter is being sent can appear in the window of a business envelope. The layout is always the same.

Structure:

    The senders address is put at the top right hand side
    Include telephone number and email if available
    The address of the person receiving the letter goes on the left hand side below the sender's address
    The date
    Greeting — Dear Sir or Madam. You can use the titles Miss, Mrs. or Mr. if you know the name of the person to whom you are writing
    The message
    Complimentary close — Yours faithfully or Yours sincerely
    Signature
    Write name in block letters (this is to ensure that the person receiving the letter knows exactly who has sent it. Signatures may not be very clear)


Activity 4: Informal letters

These are letters to friends and relations, or people you know well. Structure:

    The sender's address should always appear on the top right hand corner of the page.
    Include telephone number and email if available
    Greeting — There are several variations that can be used depending on how well you know the person: Dear Mary, Hi Mary, Greetings
    Complimentary close — short comment, for example Love, Lots of love, With thanks, See you soon


Tips for writing good letters

    Make sure that they are well written. It can be very annoying for someone to have to struggle to read handwriting. Always use your best and clearest handwriting.
    Make sure all your contact details are clearly written down at the top of the letter. If they are not, then you might not get a reply. The correct address is essential.
    Think about what you want to say. If necessary make some notes on a separate sheet of paper first. This will ensure that you do not forget anything.
    Think about to whom you are writing the letter. Use the right style of writing and language — formal or informal, business like or friendly.
    Lay out your letter using paragraphs. This makes it easier for the reader.


Activity 5: Letter of inquiry and letters providing information

Suitable for school, children ages 7-9

These are formal letters and messages need to be precise and detailed, covering all the required information. Two types of letters can be undertaken — a letter requesting information; and a reply providing it.

Out in the Milky Way, there is an alien curious about Earth. He writes a letter asking for information about liquids and gases. These do not exist on his planet and he finds it hard to understand what they are.

Write a letter explaining what liquids and gases are. How do they work? What examples could be included? What would be confusing about them? This could link to your science curriculum and could act as a revision exercise giving an opportunity for a discussion about gases and liquids.

The following day, give the children a thank you letter from the alien!

You could link up with another class in the school. One class could write letters of inquiry. These would be delivered to the second class for answering.


Activity 6: Thank you letters

Suitable for school, children ages 5-7 and 7-9

Thank you letters are very important and can be used in lots of ways: thanking organisations for helping, thanking people for helping you, thanking someone for a lovely time. They make a good follow up exercise after receiving presents or going on a visit.

Your class has just been out on a school visit to a farm. Write a thank you letter to the farmer. You will need to say thank you and how much you enjoyed the visit. Give some examples of what you enjoyed best about the day? Was it feeding the lambs? Pond dipping? Seeing the young animals?


Activity 7: Letters of invitation

Suitable for school, children ages 5-7 and 7-9

Everyone likes receiving invitations. Receiving a hand written letter asking you to a party or a special event makes you feel very special.

Discuss what type of event might create a need to write letters of invitation. There are plenty of examples — birthday parties, Christmas parties, a visit to a beach with friends; going out to a farm or to the cinema, a wedding or when a new baby is christened; or simply inviting a friend to stay overnight at your house.

Choose a special event and write a letter inviting a friend. What do you need to include in the letter so that they have all the necessary information? You need to be clear on the date and the time, as well as the location. Your friend would be very upset if he or she went to the wrong place. Does he or she need to bring anything with them? Does he or she need to be collected at a set time? Will outdoor clothing be needed if the weather is bad? How will your friend reach the location of the event? Should a parent bring them or will you provide transport?

Remember to ask them to reply saying yes or no. Give a date by which you must have their reply. This is important if food and drink are being provided, or if you need to know exactly how many people are coming.


Activity 8: Letters of complaint

Suitable for school or home, children ages 5-7 and 7-9

When might a letter of complaint be sent? It might be when someone has done something wrong. Sometimes people write letters to organisations or the newspapers to complain about litter or poor service.

Just imagine what Mr. Bear must have been thinking at the end of the story of Goldilocks and the Three Bears. A naughty girl had broken into his home, eaten his porridge; broken a chair and then gone to sleep on his child's bed. Then she had run away without even saying sorry when the bears came back.

Write a letter of complaint from Mr. Bear to the parents of Goldilocks. What would he say? He would need to get his complaint across very strongly. There would be a list of Goldilocks' misdeeds. He would ask for an apology. Would he ask for payment for the broken chair? Would he ask for action to be taken against Goldilocks? Discuss the various possibilities with the children. What might he ask? Would it be a formal or informal letter?


Activity 9: Letters to Santa

Suitable for school, children ages 5-7 and 7-9

Every year children write letters to Santa Claus, asking for special toys at Christmas time. But how many children think about Santa Claus himself? What is his life like? What are the problems of living amid all that snow and ice?

This is an exercise that could involve two classes within a school. Both classes should prepare for the task by listening to some unusual letters. J R Tolkein wrote a lovely book entitled Letters from Father Christmas. Every December a letter would appear telling wonderful tales of life at the North Pole — how the reindeer got loose and scattered presents all over the place; how the accident-prone Polar Bear climbed the North Pole and fell through the roof of Santa Claus's house.

Children in the younger class should write letters to Santa. They should ask about life at the North Pole. What do they think it is like? What sort of characters live there? How does Santa Claus occupy his time for the rest of the year? Consider how they would feel living in a land of snow and ice all year round? Would they want a holiday somewhere warmer?

Once the letters are written, gather them up and take them to an older group of children. Give each child a letter and ask them to write a reply. This would give them the opportunity to use their imagination and create imaginative responses, possibly little stories about life at the North Pole. They could also add in their own ideas. But care should be taken to make sure that all the questions in the original letters are answered.

Finally, take the answers back to the original class for reading and discussing.


Activity 10: Letters to newspapers and magazines

Suitable for school, children ages 7-9

These are letters that aim to pass on an opinion or a message. Examples can be easily obtained from local newspapers or from children's magazines such as DK Find Out or Aquila. They are written slightly differently to normal letters and are always addressed Dear Sir, or Dear — (name of magazine).

These are letters that are directed at a wide audience — anyone who happens to read it. The sender never gets a direct letter back through the post. Sometimes people are so interested in a letter, which has appeared in a magazine that they want to express their opinions. So they then write a letter to the magazine giving their comments.

So what might go into a letter to a newspaper or magazine? It might be a request — could you provide more stories about skate boarding, or nature? It might be a way of thanking people for providing help. Sometimes letters to local newspapers are used to thank people who helped find a lost dog or help after an accident; but who did not leave their names. By writing to the paper, the sender hopes that the message will reach the people concerned. Sometimes such letters are used to express opinions such as on climate change, treatment of animals, poor services, not enough buses, and human rights.

Letters of this kind need to be very precise. Arguments should be clearly made. Requests for action should be clearly indicated. From reading the letter, everyone should know exactly what the sender is asking.

A major issue is recycling and energy conservation. Everyone is trying to reduce the amount of energy we use. Look at all the reasons why energy conservation is so important. Then, write a letter to a paper or magazine saying why you believe we should avoid wasting energy. Give examples of how energy can be saved? What measures should we take in our homes or schools? Could anything more be done?

Give a suitable reply to previous letter

Give a suitable reply to previous letter

May 27, 2000

To

xyz,
address,

Sir,

With reference to your letter dt. May 20,2000, at the outset, we sincerely apologise for the problem caused due to the inefficiency and negligence of our dealer M/S ____________. we have already looked into the matter and have issued a strict warning to the aforementioned party. Our service engineer along with the dealer will be visiting you shortly. Inconvenience caused is deeply regretted. Your are always welcome to send your suggestions to improve our customer service.

With Warm Regards

Marketing Manager
BPL India Ltd.

Salary revision letter

Salary revision letter

Dear sir,

First of all, I would like to thank you for the salary revisal.

However, I wish to bring to your notice that I have been a part of this company for the past 3 years 5 month. I have got the hike of  500$ this time and getting net pay of 10,000$.

It would be really helpful, if you could consider to increase the amount of salary hike so as to manage and tackle my family situation and commitments.

with regards,
(Your name)

-------------------------------------------------------------------

Dear sir,

I would like to thank you for taking time, out of your busy schedule to read my e-mail. I have been working with XXX Company for a period of 1 months. I believe that I have done my job well to the best of my ability and my skills are improved in the above mentioned time. I am thankful to you for providing this opportunity.

I would like to bring to your notice that I am staying temporarily in labor accommodation. Therefore, I wanted to request you to make a revisal in our salary at the maximum level so as to meet the requirements of food, accommodation, traveling,etc.. or It would be great, if you could arrange me the facility of food and accommodation in Saudi Arabia instead of doing it on our own.

I also ensure to strive continuously for the growth of our company.

Thank you for considering my request.

with regards,
(Your name)

-------------------------------------------------------------------

Dear James,

It has been a challenging and exciting year for XXX company, We have redefined ourselves and emerged stronger than ever. These are indeed exciting times at XXX as we are poised to grow significantly. We could not have made it happen without your active participation. Thank you fro your contributions!

In recognition of your performance, we are pleased to revise your base salary to $9000(Nine thousand dollar) per annum. In addition, you will also be entitled to variable allowances as per policy.

The other company benefits continue to remain the same. The revision is effective April 01,2012. To get more details on Compensation Structure, please refer to Annexure I. We request you to maintain confidentially and discretion in sharing the details of this revision.

XXX company would like to commend you on your achievement and look forward to your continued support and involvement as we seek to take XXX company to the next level of growth with excellence.

Wish you good luck,

Sincerely,
For XXX company.

sample new year wishes letter to friends

Hi,

This New year 2017, I wish that you get everything you wanted. This is the wish from my heart. I wish you have a brand new start. May the triumph of the Lord strengthen your soul and grace you with happiness and success..on New year and always.

Wish you and your family a Happy New year fresh with new joys and promises...and love and happiness.

Have a Blessed Happy New year 2017 on Sunday!

With best wishes and warm regards,

XXX

Sample new year wishes letter writing

Happy New Year letter samples are of different structure and styles. Using the advance technology, the letters are personalized and made something unique and special. There are samples for happy New Year intended for different age group and kind of people. As long as the greeting for happy New Year stays, there will be no fruitful other than making a letter that comes from the heart. Here is a sample

Happy New Year Letter Sample

Dear Father,

Another year has come to our life and as our sole provider, I want to say a happy new year to all of us especially to you as you always been the responsible man that we always adored in our family. Let the bad memories and disobedience I have done to you be vanished into your memories so we can move on to a brighter tomorrow. You always make our New Year a complete and memorable one to all of us, so we want to make the same thing for you, even if we are in the same house. 

We will make our year today a well spent time for all of us as we are migrating to Canada as a whole family and celebrate your birthday there with us. I know this is your dream to be able to go abroad for once in your life so we are giving it to you; we wish you more blessings to your life, be as strong man with sincere and kind heart. Your grandchildren are waiting for you here so you can take a good care of them and teach them some life lessons like you did for us before. We love you Dad and I am proud to say that you are my Father.

Yours truly,

xxxxx

Sample new year letter to customers

A New Year sample letter to customers is a great way to show the greetings to your valued customers or clients. It is not only intended for a New Year greeting but also a way to remember your customers and communicates well to them through a letter. Here is a sample:

Happy New Year Letter Sample to Customers

To all of our customers,

The King Chao Restaurant is greeting you a happy New Year for you and your family; you as our customer yearning that you are in good status, we would like to reach our deepest gratitude and celebrate the New Year with us as we are preparing to have a half the price meals of any kind this coming week. Our restaurant is well known to its noodles and fried rice which you as our customer have been a supporter for more than a decade.

With this little appreciation gift we hope that you could celebrate the holidays with us and feel the true happiness of being with your family this New Year. Without you, we won’t survive the never ending competition in the food industry as you always go back to our place and share the happiness with us. For the whole week we are giving all of our meals half the price in all kinds from appetizers to drinks. Also we will give some take away home roasted duck as sign of good fortune to your home. The King Chao Restaurant cares for their customers and will be responsible to give the food that our customers’ wants most all day of the year.

Sample new year letter to clients

The New Year letter to clients is an opportunity for the business or company to grow as well not only a means of greeting them. Letters to clients is a way to inform them of the promotions, new products and latest discounts that the company is offering during the New Year season. It is a helpful approach to keep them reminded of the company that brings them satisfaction and excellent service. Here is the sample:

Sample New Year Letter to Clients

To our valued clients,

The United Bank Corporations would like to tell you a happy New Year to all of our clients who are always been loyal to us for the past decades. Our company has been one of the leading banks not only in this country but internationally, we cannot reach this height without your help and investments to our banks. We thank you for all of your support and patronage in our business so this year we are giving incentives to our loyal customers for more than two decades so we are giving you a voucher and gifts worth two thousand dollars. 

You can claim them at your nearest United bank branch in your place, just present your identification card and United Bank card for validation. We hope that we make the start of your year a happy one with our tokens; we are looking forward to have a smooth and trustworthy partnership with you for the years to come. May you let United Bank Corporation the bank be your partner and serve you the best way we can. Once again we hope you all the best and may God guide you to all of your plans in life.

Request letter for salary increment

Dear Sir,

There are already 5 years that I have been working for your organization as a team leader. I was always loyal and dedicated to web technologies. All the assignments and projects I was handling were submitted on time without any delays. You probably know that I get low payment and have asked for salary increment last year. I attempted to ask for the salary increments but I did not get a reply from you.

The reason that I am asking for a rise of my salary is that my current payment is too low for covering the expenses of my family. Recently I have received the job offer from web solution technologies and the salary is relatively higher. However, I am dedicated to our company; therefore, I decided to write you this letter once more.

Kindly ask you to consider my request.

Sincerely,

Provident fund pf request letter

Dear sir,

Subject: Request for provident fund information

This letter is in regards to my provident fund account with the account number NL 567 765. I would request to provide me information regarding the total amount accumulated in my provident fund account.

I used to work for South Europe Banking Services where I have worked for tenure of three years. The amount deducted every month for provident fund was twenty pounds. I am currently working with Asian Financial Services since last one year. I have merged my current provident fund account with the old account and this is the reason for not withdrawing accumulated amount from my old provident fund account. My current monthly contribution towards the provident fund account is twenty five pounds. I believe that certain interest amount has been added on to the total amount. I would like to know the current amount along with the interest. I would also like to know whether it would be possible for me to withdraw from my provident fund account.

I am enclosing my salary certificate as evidence.

Regards,

John Woo
xxxxx

Request letter to open a bank current account

Dear sir,

Sub : Request to open a current account - reg.

I am already a client having got a loan for starting my "Femine" a beauty parlour.  I have already a Savings Bank Account. My Account Number is 123456789.

As I have a turnover of Rs. 3000/- everyday. I would like to open a current account in the name of "Femine". Hope, you would clear the formalities and help me to open a current account from the month of December.

Yours faithfully
xxxxxx
dd/mm/year

Bank loan letter for business

Dear sir,

Sub : Request for a loan - reg.

Recently, I have undergone a training in making moulds conducted by Small Scale Industrial Training Institute, Chennai. As I am a diploma holder in Mechanical Engineering and have undergone a special training in making dies and moulds from CIPET, Chennai, I am interested in establishing my own industry.

I have enclosed a detailed proposal. However, in brief I would like to say that this is a project of Rs.1 lakh. I have got a shed of my own and a cash for Rs. 50,0000/-. I have to buy machines for moulding and casting. The estimated of those machines is also attached. 

With this, I have enclosed all the documents pertaining to this scheme. I request you to sanction the amount needed for buying machines and installing them.

An early approval would help me

Yours faithfully
xxxxxx
dd/mm/year

Encl:

1. A blue print of the shed.

2. The purchase deed.

3. Quotations of machine.

4. A copy of the detailed proposal with estimated budget.

Transfer letter sample

Dear sir,

Sub: Request for a transfer to Coimbatore-reg

I heard that we are going to open a new branch office purely for service, at Coimbatore, I request you to give me a transfer to Coimbatore branch.

As my parents are aged and one of them is recently bedridden, I have to look after them. At present every week, I am traveling to Coimbatore. Hence, I request you to consider my appeal and give me a transfer to Coimbatore.

Thanking you

Yours faithfully,
xxxxx
dd/mm/year

Leave request letter to employer

Dear sir,

Sub : Leave 2 days requested

As I have to take my family to Tirupathi for fulfilling a longstanding prayer, I request you to grant me two days casual leave for the 7th and 8th November 2016.

Thanking you

Yours faithfully,
xxxxx

Write letter promise payment

                                                                     Company Name
                                                                          Address
                                                                             City                                                                                                                                                   
                                                                                                                    Date:dd/mm/year 
To
The Manager
Address
City

Sir,

   Sub : Non-payment of arrears-reg
  
   Ref : 1. Our supply of goods on dd/mm/year
          
         2. Your order dated dd/mm/year


With reference to the 2nd letter cited, We had supplied furniture worth Rs. 50,000/-on dd/mm/year. But we received payment only for Rs. 40,000 on condition that the balance would be cleared within 15 days. We regret to note that we are yet to receive the balance amount from you. Hope you will send a cheque immediately on receipt of this letter.

                                                                                Thanking you,


                                                                                                                                                      
                                                                                                                       Yours faithfully
                                                                                                                             (xxxxxx)
                                                                                                                                                   

Parts of a letter writing

1.Date

Normally the proper place to write the address of the writer and date is on the right hand side. This includes the door number, the street and the place. The date should be writter below the address as in

Street name
City name
the 12th May 2000

The date may be written in any one of the following way.

the 12th May 2000
May 12th, 2000
12.05.2000

2. Salutation

This refers to the form of greeting. It depends on the familiarity between the two or relationship. Its place is usually one the left hand side of the paper, near the margin,one line below the date.

Some Examples:

Dear father, My dear mom, My dear uncle, Dear brother, Dear Sunil, Hai Harish.

3. The Body of the Letter

This forms the actual communication. In personal letter one should try to be simple, natural and lively. The matter should be to the point in case of any important event to convey.

Descriptive letter should enable the reader to visualise the object described. All letters which are in the nature of discussion should be planned well and communicated properly, so as to be reflective of the original issue. Such well written letters become part of memorable literature like "A father's letters to a daughter" written by Jawaharlal Nehru and letters written to "Thambikku" by Dr. C.N.Annadurai.


4.Subscription

This is another important part of a letter. Usually, the subscriptions will be on the right hand bottom corner,but the computer age has popularised antoher position on the left hand corner. Before subscription such endearing phrases like

"with best wishes" , "with blessings", "With love and prayers"

are often used in personal letters. This is followed by complimentary concluding, such as:

1.Yours lovingly,

2.Yours affectionately,

3. Your loving mom/dad/uncle/aunt,

4. Your loving son/daughter/nephew/niece,

5. Your loving friend,

6. Lovingly yours,

7. Yours,

8. Ever your,


Note : In the subscription, 'yours' must be written without the apostrophe.

Letter for all Occasions

The Word "Letter" means both "character of the alphabet" and "Written communication intended to be read by the person or persons,it is addressed to".

The communication of modern age is technologically oriented. The globe has shrunk. Thanks to the new communication technology like Telephone,Telex,E-mail,Internet,etc. People communicate with one another through these. Yet, the value of communication through lettter has not diminished.

Letter-writing is an art, which can be acquired through regular practice. A good letter is one in which the reader feels that the writer is before him and a direct conversation is taking place. The letter should be written in particular and sensible style with conciseness and clarity.

Types of letters.

Letters can be of various types. But broadly speaking, the letters can be divided into two types.

1. Personal letters or informal letters.

2. Business or formal letters.


Informal letters can be of different types.

1. Congratulations.

2. Condolences.

3. Permission / enquiry.

4. Advice.

5. Informal invitation.

6. Expressing thanks.

7. Describing and event/book.

8. Sharing an experience.

9. Discussing an idea.

10. Introducing somebody.

The letters can be between family members or friends pen friends, of any age or sex or state, with a personal touch.

Inspite of the informal tone, it has a method and manner,not long like an essay, not an arrangement of words, as in a telegram. It must clearly reveal both "I" the writer and 'you' the receiver, by pertaining to the theme in letter and spirit a two-way communication, with no scope for misreading.


Business Letter

Business letters are quite formal. Here, the draft maker should be careful lest it may lead to unnecessary trouble and confusion. These instructions should be followed.

1. Think clearly about what you write.

2. If the communication starts from your end, keep it in mind clearly.

a.To whom your write.

b. How you should pharse the content.

c. Be business-like,direct and simple

d. Avoid superlatives, and empty adjectives.

e. Make it impersonal

f. Don't mix up business and personal matter.

g. Keep a copy of your letter for ready reference.

3. If your letter is a reply keep the letter on your table and answer only to the questions asked for. Be careful that you don't leave out any fact unanswered.

4. Be careful to check whether you have enclosed all the necesary documents.

5. Enter the list of your enclosures in the copy of the letter also.

6. Answer all the letters within the scheduled time.

7.Avoid postponing a reply.

8. If you have to postpone due to some unavoidable situation draft an interim reply.

9. Use only letter pads and if needed the seal also to make your letter authentic.

10. Don't use impolite language even when you are angry.

11. Even if you give a negative reply let it be polite.

12. Lay-out and format:

 a. It has a neat appearance.

 b. Avoid over-typing

 c. Plan for a proper margin on the left-hand,right-hand side.

 d. As far as possible don't break the word such as 'go','ing'

 e. Type the envelope also and sent it with the letter when it is sent for signature.

13. At present the following three forms are used writing business letters.

 a. Indented Form

 b. Block-form and

 c. Full-block form

a. Indented Form:

In typing, each element is indented two to four spaces. The paragraphs of the body also are indented. Closed punctuation is used in these letters.

b. Block Form

Here everything is aligned with the left-hand margin except the date, complementary close and typed signature which are to be aligned with the right-hand margin. The heading is printed at the centre. Double space is left between the paragraphs of the body of the letter and between the lines unconnected with the matter. Single space is left within each element and the lines of the paragraph. Mixed punctuation is used.

c. Full Block Form

In this pattern, all the elements are aligned with the left-hand margin except the heading which is printed. Open punctuation is used. i.e., no punctuation mark is used except in the body of the letter.