Business Event Invitation Letter

n order to, host a business event successfully, it is important to have the presence of influential people. To invite such clients and customers, it is important for the organization hosting the business event to draft professionally written Business Event Invitation Letter. The business event may be regarding the launch of a new product, a new venture or even about the success of an organization. Whatever, the reason for the event, the invitation letter should be written in a happy tone while maintaining the professional boundaries.

To write an effective invitation letter, the writer should keep in mind certain necessary points. The writer must include the reason for which the event is being organized. Important details such as the venue for the event, the date and time of the event must be included in the letter. The letter should mention to the reader how his or her presence shall be helpful in the business event. The event invitation letter should be concluded by thanking the reader for his or her time.
Business Event Invitation Letter – Sample
The following is the sample of a Business Event Invitation Letter.

From,

Howard Jacobson

Managing Director,

Electro International Machine Corporation,

1 Waverley Pl,

London-NW8 0NP,

United Kingdom

DD/MM/YYYY

To,

Daniel K. Williams

Business Development Manager,

S. E. Technologies Ltd.,

23 Goswell Rd, Barbican,

London-EC1M 7AJ,

United Kingdom

Subject: Invitation for Seminar on ‘MHD Power Generation’

We are pleased to inform you that Electro International Machine Corporation is organizing a seminar on ‘MHD Power Generation’ on Saturday, May 24, 2017, at 12.30 p.m, followed by lunch at 2.30 p.m. The event shall gather eminent speakers involved in the management of power and energy industry.

As you would be knowing that MHD or magnetohydrodynamic power generation is a new system to generate electric power. It is of high efficiency as well as low pollution. An MHD generator converts the heat energy of the fuel directly into electric energy without the requirement of a conventional electric generator. The objective of the event is to make invitees aware about the increasing need and importance of MHP Power Generation. We believe that the event shall provide you enhanced information and enriching experience. We understand that professionals like you are highly occupied in your agenda. Hence, we request you to appoint a suitable agent to represent your organization in the seminar, should you not be able to attend the event.

Your participation in the event shall be really helpful and acknowledged by us. We shall be honored to have you in the seminar.

Thanking you for your time.

Regards,

Howard Jacobson

Managing Director,

Electro International Machine Corporation

Birthday invitation letter

A Birthday invitation letter is written to extend an invitation to a birthday celebration to someone important or special. It can be formal or casual depending on the status of the recipient. A letter of invitation is preferred over the standard commercialized birthday invitation card as it allows the sender to express his or her sincerity in the invitation.

From:
T. J. Tucker
1537 Barfield Lane
Indianapolis, IN 46204
June 20, 2010

Especially for:
Mrs. Angeline Green
7658 Coral Street
Erie, PA 12205

Dear Aunt Angeline

RE: Birthday Invitation

It is my pleasure to invite you to join my family and me in celebrating my mother’s upcoming 70^th birthday on July 28, 2010. We are planning a surprise birthday dinner for her at her favorite restaurant in uptown Indianapolis on that night at 8 pm.

Mom has been requesting an occasion where all her siblings and loved ones can get together for some fellowshipping. The family thought that her birthday would be ideal for that purpose instead of waiting for Christmas. Moreover, we have not got together with you or Uncle Joe since last Christmas.

I hope you can make it, Aunt Angeline. Mom would love to meet up with you again. She always mentions you and the lovely times you shared during your younger days.

I look forward to your favorable reply on this invitation.

Your nephew
T.J.

Event Invitation Letter

The sender gives an Event invitation letter to the recipient inviting the latter to a function that is coming up. It is necessary to provide the relevant details related to the function or event clearly and precisely to attract a favorable response such as a positive attendance or confirmation to the invited event.

From:
Abel Kennedy
Event Manager
Global Sports Enterprise
1259 Far East Complex
Atlanta, GA 30303
August 10, 2010

To:
Jasper Kinsley
Central Vision Inc
1471 Allison Avenue
Newport News, VA 23601

Dear Mr. Kinsley

RE: Invitation to attend Anniversary Gala

On behalf of Global Sports Enterprise, it was my pleasure to extend the invitation to our company’s anniversary gala event on October 10, 2010. The event is to celebrate Global Sports’ 20^th anniversary.

The gala would be held at the 5-star Metropolitan Hotel in downtown Atlanta. As one of Global Sports’ esteemed business partners, it would be our honor to have your presence on this auspicious occasion. It is also an opportunity to thank you and Central Vision Inc for the fine business collaboration that both companies have enjoyed over the past year.

I do hope that you will be able to confirm your attendance to this invitation; we look forward to your presence at this celebration.

Yours Sincerely

Abel Kennedy
Event Manager
Global Sports Enterprise

Church Invitation letter

A church invitation letter is usually written by a church authority such as a pastor to invite its congregation to a function or event organized by the church. Such a letter can compel the members of the church to attend as a show of support and submission to the head or authority of the church, the pastor.

From:
Senior Pastor Patrick J. Davidson
Church of Jesus Christ
292 McVaney Road
Asheville, NC 28801
January 1, 2011

To:
Ryan & Mandy Mulligan
1086 Hedge Street
Millington, NJ 07946

Dear Ryan & Mandy

RE: Invitation to our New Year Service

Greetings in the name of our Lord Jesus Christ! A blessed New Year to you and your family!
It is my pleasure to invite you and your family to our first Sunday service tomorrow to celebrate the New Year together as God’s family. We will gather at the main church hall at 10 am to fellowship with one another and with our Lord Jesus.

Then we shall spend some time in prayer to ask for our good Lord’s direction for the church and ourselves as individuals for this New Year. We want to be found doing His will and purposes at a greater height this year with our theme, ‘Greater Heights with Jesus’.

I look forward to meeting up with you and your family to share this joy and fellowship tomorrow.

Yours in Christ,
Senior Pastor Patrick J. Davidson
Church of Jesus Christ

Conference Invitation Letter

A conference invitation letter is written to extend an invitation to special guests and participants to a planned conference. The contents of the letter should be formal and informative on the upcoming conference that will encourage the reader to make a quick and positive decision about attending the conference.

From:
Cecilia Dobson
Conference Chairperson
In Tech Conference
2773 Corpening Drive
Pontiac, MI 48057
March 20, 2010

To:
Donald Williams
1722 Lakewood Drive
Rochelle Park, NJ 07662

Dear Mr.  Williams

RE: Invitation to In Tech Conference

On behalf of In Tech Conference, I am pleased to invite you to our inaugural technology conference that was held on August 30, 2010.

This conference is the brainchild of the 5 top Technology firms in the country to bring together the best of brains for some roundtable discussions on the direction and flow of technology for the nation and the world in the next decade.

We would be delighted to have you present at this conference to hear what the technology gurus and researchers have to share about the technology advancements and their impact on our businesses and daily lives. We would also love to hear your thoughts and opinions to this direction.

Kindly respond to this invitation before July 1, 2010, to secure a place before attendance is open to the public by July 2, 2010.

We look forward to your confirmed presence at the In Tech Conference.

Respectfully Yours,
Cecilia Dobson
Conference Chairperson
In Tech Conference

Sample Marriage Invitation Letter

A Marriage invitation letter is written to invite friends and family members to an upcoming wedding. It differs from a wedding invitation card as the marriage invitation letter is more personal in its contents and less formal, informing the recipient of the happy news while extending an invitation to be present for the upcoming wedding.

From:
David Dobson
2621 Snowbird Lane
Pickrell, NE 68422
June 20, 2010

To:
Mr. & Mrs. Ronnie Wilson
4151 Grim Avenue
San Diego, CA 92103

Dear Ronnie & Farah

Re: Marriage Invitation

It is my pleasure to invite you to my youngest daughter’s wedding this August 28, 2010. Mia has finally found the man of her dreams, so she says but we have to agree with her this time. David Riley, her fiancé, is Mia’s business associate whom she has known for three years.

Their wedding is to be held at the Lake View Park at 10 am during the summer. Mia and David love the outdoors, and a sunny luncheon will be available after the exchange of vows at the fountain in the Park.

Please revert on your presence before July 15, 2010, to assist us in the catering and planning of Mia’s wedding. It would be an honor to have your presence at Mia’s wedding as you have watched her grow all these years. She has personally mentioned your names to be added to the top of her guest list.

We look forward to your presence.

Your good friend,
David Dobson & family

Invitation letter for dinner

An Invitation letter for dinner is a letter written to invite or request the presence of the recipient for dinner. The dinner could be a formal or informal affair. The letter can state the reason for the dinner invitation, and the details of the function are also listed for the recipient’s convenience. A response is expected out of courtesy for planning purposes.

From:
Ronald & Joy Jones
1394 Oliver Drive
Ryu, KS 67870
January 20, 2011

To:
Gladys M. Sanchez
3120 Martha Ellen Drive
Ryu, KS 67870

Dear Gladys

Re: Dinner Invitation

It would be our pleasure to have you over for a simple dinner at our home on February 1, 2011.
We would like to take the opportunity to host a dinner to welcome you to our neighborhood. You will find that our community is quite close-knitted and we take good care of one another. We know that you are a single lady staying alone, having moved from Wisconsin.

We would like to get to know you better, if we may. We do not mean to intrude into your privacy, but it is good to touch base with some community residents to ensure that our homes are always safe.
We look forward to your presence on February 1 for dinner. It would be a small gathering of neighbors who would like to get to know you too. You will enjoy the fabulous recipes from many of our residents.

Please confirm your availability to our dinner invitation. Thank you.

With love,
Ronald & Joy

Party Invitation Letter

A party invitation letter is written to extend an invitation to party guests. The letter is written to give a more personal invitation than using standard party invitation cards. The letter can be slightly different for every invited guest bearing information of the party.

From:
Bryan Nicholson
549 Grand Mall Avenue
Oakland, ME 08873
January 3, 2011

To:
Henry Malcolm
933 Park Street
Oakland, ME 04933

Hi Henry

RE: Invitation to Party

The New Year is here! Since we are now back to College, the Alpha Mega Society is throwing a ‘Welcome Back’ party for all ArtSci students. Details as follows:-

Date: January 15, 2011
Venue: Goldie Hall
Time:  starting 8 pm
Dress code: casual
Others: BYOB

The College Administrators have approved permission. Every ArtSci student is invited; just flash your student card at the door. Bouncer Joe will be there to handle the crowd, as well as the college student patrol.
Spread the word around in case not all get this invite. Let’s start this year with a bang! Then we’ll get on with our studies. Stay cool.

See you there!

Bryan Nicholson
Alpha Mega President

Dinner invitation letter

A Dinner invitation letter can be written for various occasions in extending an invitation to someone for dinner. A dinner invitation can be a special celebration or a casual get together for getting to know the recipient better. It can also serve as a thank you dinner for some assistance rendered by the recipient.

From:
Charles & Jane Blackwell
101 Bird Street
Ruidoso, NM 88345
July 12, 2010

To:
Mr. & Mrs. Joe Carter
1148 Canary Street
Ruidoso, NM 88345

Dear Joe & Emily

RE: Dinner Invitation

How are you? Jane and I are well. We were so pleased to meet up with you both again after being away for three years. I am glad to be transferred back home again. I will only be starting work next month. There is so much to catch up with good friends like you both, although the town has not changed much.

It would be our pleasure to have you both join us for dinner on July 18, 2010, at our home. Jane has picked up quite a few Asian dishes which she is eager to have you taste. They are some of our favorite Asian cuisine which we have acquired a taste for since my transfer to Bangkok, Thailand.

I look forward to a favorable reply from you soon as it would be a great opportunity to catch up with you again.

Your old friend,
Charlie Blackwell

Invitation letter for seminar

An Invitation letter for a seminar is a formal letter extending an invitation to an esteemed guest to a seminar. The letter of invitation must be well written to exude the sincerity of the invite from the seminar organization. The invitation letter should state the details of the seminar concisely to allow the recipient to consider accepting the invite.

From:
Roy A. Anderson
Event Chairman
Global Event Management
2143 Redbud Drive
Garden City, NY 11530
January 15, 2011

To:
Maria J. Davies
Senior Technology Officer
Borderless Technology Corporation
2604 Milford Street
Nashua, NH 03060

Dear Ms. Davies

Re: Invitation to Seminar

On behalf of Global Event Management, I am pleased to inform you that an exciting and relevant Technology Seminar is to be held on March 10, 2011, at the Grand Hyatt Hotel, Los Angeles.

This inaugural Technology Seminar which is entitled ‘Global Advances through Advancing Technologies’ is set to bring you insight on how planet Earth can succeed over the carbon footprint that is hurting all life forms.

Not only will there be many mind-provoking sessions and discussions at this 2-day seminar, but there will also be demonstrations and information booths to give you more knowledge and benefits with regards to your small or big participation for the well-being of planet Earth.

Reservation to this seminar is on a first-confirmed-first-served basis. Please call our hotline for a confirmed reservation.

Thank you, and we look forward to your confirmed participation.

Respectfully,
Roy A. Anderson

Event Chairman
Technology Seminar

Official Invitation Letter

An official invitation letter is written to invite an important guest to a function. It is a formal letter that is well written with courtesy to extend an invitation to the esteemed guest. Details of the planned function for the guest’s attendance are stated for the guest’s consideration to attend the function.

From:
Nichole Stevenson
Director
Mega Life Hotel
3329 Brandy Court
Oakland, ME 04963
January 3, 2011

To:
Sir Daniel Carlson
Director
City Council
4094 Park Street
Oakland, ME 04963

Honorable Sir

RE: Invitation to official hotel opening

Mega Life Hotel is proud to request your presence to its official opening of its 18^th hotel outlet in Oakland on January 30, 2011. The function is to be held at our hotel grand ballroom at 8 pm.

Cultural dance groups from various ethnic groups shall perform at the hotel’s official opening event to welcome guests from all over the world. Cocktails and light dinner will be served for VIPs.

It will be our honor if you can grace our occasion with your presence. Kindly allow Mega Life Hotel to record a word of thanks to your kind office in welcoming us to your city. We look forward to a favorable response from you soon.

Thank you.

Respectfully yours,
Nichole Stevenson
Director
Mega Life Hotel

Advisory Board Invitation letter

An Advisory Board Invitation letter is given to an individual of high esteem to be invited to the school advisory board. It could be an invitation to a parent, a business figurehead or a high standing academician. The invitation letter is formal and inviting stating the chosen board member’s quality to be invited and his contribution to the board.

From:
Grand Canyon Advisory Board
Grand Canyon College
8838 Parker Street
Cleveland, OH 88023
January 26, 2011

To:
Donald M. Williams
CEO
Patterson Business Solutions
893 Mattson Street
Salem, OR 97301

Dear Sir

RE: Invitation to Advisory Board

On behalf of Grand Canyon College, we would like to extend an invitation to you to join our College’s Advisory Board for this academic year 2011.

As a leading player in the business world, Grand Canyon College holds you in high esteem. We believe that you will be able to advise the board on the programs that the College offers or should offer in the near future for the benefits of our students, so that they will be well prepared for work after college.

The Advisory Board only meets once a quarter for 2 hours, at most. We do hope that you will respond favorably to this invitation to benefit the students at our college with your business acumen, knowledge and skills.

Respectfully yours,

Graham Green
Chairman
Grand Canyon Advisory Board

Sample Invitation letter

An Invitation letter is a simple letter written to invite or request the presence of an individual or groups of patrons for a celebration or an important function. It can be an informal or formal affair. An invitation letter is part of good planning for a function to be successful so that the number of attendees to the function will be estimated, if not known specifically.

From:
Miles & Debra Low
35 Lakeview Way
SWEDA WA 6306
August 23, 2010

To:
Jamie Davidson
41 Adamsville Road
Laredo, TX 78040

Dear Jamie

Re: Invitation to Shaun’s 10^th Birthday Party

It is our pleasure to invite you to Shaun’s 10^th birthday party this October 10, 2010, at 7 pm at our Lakeview Clubhouse. This is a special occasion as Shaun turns ten on this October 10, 2010. We would like to make it a memorable occasion for him.

As his best friend, you are one of Shaun’s VIP guests at his birthday bash. But it is to be a surprise for Shaun. We are requesting that you will keep Shaun’s birthday bash a secret from him, and keeping it that way until that day.

It would be a fun-filled time with the pool activities and a clown as well as a magician, which are Shaun’s favorite activities.

Please give us a confirmation of your attendance as soon as you can so that we can plan the day’s events together.

Thank you in advance for your good cooperation.

With love,
Miles & Debra