Acceptance of Honour Letter Template

 From,

__________
__________
__________
__________

 

Date: _____ (Date on Which the Letter is Written)

 

To,

__________

__________
__________
__________

 

Subject: Acceptance of Honour

 

Dear _____ (Sir/Madam),

 

Your letter informing me that I will be receiving the ______________ (Mention the Award/Honour) has left me overwhelmed and excited. Please accept my sincere gratitude towards you and the board. It is indeed very delightful to work with and be honored by ______________ (Mention the Name of the Organization), such an esteemed and prestigious organization.

Working for the organization is truly a dream come true for me and accepting an award has left me on cloud nine. I have always wanted to contribute significantly to the organization, and this award ____________ (Mention the award) tells me that I successfully have. I hope to continue working in a significant manner for the organization and help it reach more success.

It would be very pleasing to join you at the Award Ceremony on ______________ (Mention the Date of the Award Ceremony). I shall be very glad to respond with a short speech of acceptance.

Again, I am deeply honored by this recognition and looking forward to the occasion.

 

Thanking you.

Yours truly,

______________ (Name and Signature)


Sample Letter

The following is a Sample of an Acceptance of Honour Letter.


From,

__________
__________
__________
__________

March 6, 2017

To,

__________
__________
__________
__________

Subject: Acceptance of Honour

Dear Sir,

Your letter informing me that I will be receiving the Customer Service Award has left me overwhelmed and excited. Please accept my sincere gratitude towards you and the board. It is indeed very delightful to work with and be honoured by ABC Company, such an esteemed and prestigious organisation. This award not only belongs to me but also to all my colleagues who worked as a team and produced fantastic results.

I have always wanted to contribute significantly to the growth of the organisation and being felicitated with this award has led me to believe that I have indeed helped the organisation a little more success.

It would be very pleasing to join you at the Award Ceremony on Friday, March 10, 2017. Thanking you for giving me this opportunity to work on such challenging projects which enabled me to numerous opportunities.

Again, I am deeply honoured by this recognition and looking forward to the occasion.

Thanking you once again.

Yours truly,

Johnson Caine

General Manager,

ABC Company


Email Format

The following is the Email Format to be followed for an Acceptance of Honour Letter.

To: name@email.com

From: name@email.com

SUBJECT: Acceptance of Honour

Dear Sir,

It was a delightful moment when I learned that I would soon be presented with the Best Marketing Head award. Hearing the news has left me speechless, and my joy knows no bounds. This is truly a dream come true for me. I, henceforth, express my sincerest gratitude to the board for considering me as the most suitable recipient for this award.

It is very overwhelming to work with and be honoured by such a renowned and prestigious organisation. You have been very generous in assigning me challenging projects which have taken the firm to unexpected heights. I hope to continue putting my best foot forward.

I had always been waiting for opportunities such as these which can help increase my contribution to the development of the organisation, and this award tells me that I successfully have. It would be very pleasing to join you at the Award Ceremony on Friday, March 10, 2016.

Again, I am deeply honoured by this recognition and looking forward to the occasion.

Thanking you.

Yours truly,

Johnson Caine

General Manager,

ABC Company

Writing a Proposal Letter for Coffee Shop

 There are several steps an entrepreneur needs to take to realize his or her great business idea. If this idea is a new coffee shop, the entrepreneur may need to get financial support from a bank, lending institution or friends and family. Before any reputable institution will lend start-up money, it needs to have clear evidence that the entrepreneur has what it takes to make the business a financial success.

This may include a good business plan and proposal that makes clear the entrepreneur can create a coffee shop that will draw and keep customers. It should also show how the borrower plans to minimize costs and maximize profits, create an attractive atmosphere and that the entrepreneur has enough knowledge and experience in the business. A short proposal letter giving pertinent details should accompany the business proposal.


There are more than 50,000 coffee shops in the U.S. and the number is growing. If an entrepreneur wants to start a new business, he or she will need to give lenders a good reason to invest. This includes how the new coffee shop will stand out from the rest. For example, it may have a super location with no competition within miles, serves excellent coffee and snacks at lower prices than local competition, or provides a comfortable meeting place for locals, students or shoppers.​

Find Funding

One of the best ways to find funding is to contact the US Small Business Administration (SBA). It will help connect the entrepreneur to lenders that are willing to support small businesses as well as to other programs that support small businesses. The SBA has local offices where people can get free counseling and advice about starting a small business. It is usually recommended for restaurants to be Limited Liability Companies (LLC).​

While much of the same information that is in the proposal letter will also be in the business plan, the purpose of the letter is to give the lender a quick view of the important facts. The aim is to make the lender feel interested in reading the business plan.​


The letter should contain the following information:

• The location of the coffee shop
• The primary investors
• The date of opening
• The targeted clientele
• The services offered
• The main vendors of coffee beans
• The required government permission
• The borrower’s solid grounding in the business
• The borrower’s knowledge of running a coffee shop

The proposal letter will most probably be read before the lender looks at the formal proposal. If the letter gives a credible impression, there is a better chance the proposal will be considered. The borrower may want to include certain details about the business to attract the interest of the lender. However, these details should be kept to a minimum, after all, they will be in the formal proposal.

Some examples are:

• Labor costs
• Price of one cup of coffee
• Other food served and its source
• Monthly rent of premises
• The brand of coffee and why it is good
• Any selling points such as the beans are organic or Fair Trade
• How many cups need to be sold each day to cover expenses
• Information about the décor
• Any additions such as free Wi-Fi, magazines or TV

Below is a sample proposal letter for a coffee shop. It is a formal business letter and must have correct spelling and grammar to show the lender that the borrower is professional. If it does not accompany the business plan and formal proposal, it may be sent by certified mail to the person concerned. If the letter is to a bank, the borrower needs to call the bank and find out the name of the person in charge of lending to businesses.



​Sample Proposal Letter for a Coffee Shop
Name of Borrower
Address of Borrower
City, State, Zip Code

DATE

Name of Lender
Name of Lending Institution or Bank if Applicable
Address of Lending Institution or Lender
City, State, Zip Code

RE: Cover letter for a loan to open a coffee shop

Dear Name of Lender:

This is a formal letter to accompany my request for a small business loan. I have worked in Name of Coffee Shop at ADDRESS for the past five years. The first four years I worked part-time while I finished my degree in business administration, and the last year I worked there full-time as the manager. It is my aim to open my own coffee shop at ADDRESS near the Techno Park. There is no coffee shop in this area and my market research shows that a good coffee shop would be a success.

I have secured the location on the main road into the Park and all of the government certificates and permission to open the shop. I have also received a certificate of approval from the health department. My aim is to open the shop on DATE, but I do not have the funds to finish fitting out the interior. I plan to seat 20 in a relaxing and stylishly designed environment.

I will serve freshly brewed coffee from 6am – 8pm six days a week and closed on Sundays from beans supplied by my vendors at Brazil Coffee Beans. I also plan to serve homemade cake and cookies from a local vendor that also has restaurant permission certificates. My friends and family have provided half of the amount I need, and I have purchased the coffee-making equipment. I am requesting you to give the other half, which is AMOUNT.

I hope all of your questions are answered in my formal proposal. If not, I can be reached at Phone Number or at Email Address. I am hoping for a favorable reply soon. Thank you for taking the time to consider my proposal.

Sincerely,
Signature of Borrower
Printed Name of Borrower
Enclosed: Formal business plan and proposal​

Writing a Going Out of Business Letter

 Once the decision has been made to close a business, the owners need to inform their customers, suppliers and creditors as soon as possible. The best method is to send a formal going out of business letter that contains any details the receiver should know.
​
​There may be actions required such as collecting laundry from a cleaning establishment or a laptop from a computer repair business. It may also be necessary to remind customers to pay their outstanding balance. Even though the business is closing, and the owner is moving on to other endeavors, it is important to be professional in the way he or she closes their business.

​A clear and simple business letter may give the reasons for closing the business, so suppliers and customers need not wonder what’s going on, but this is not essential. If the business is a franchise, and the owner plans to open his or her own business in the same line, it is recommended to clearly state this because owners will want to keep their regular clientele.


The letter also gives the owner a chance to thank customers and suppliers for their business and say good-by to any person or establishment that helped the business during its years of operation. The letter should be tailored to fit the circumstances of the business as well as the intended recipient. ​​​

​It is more professional if customers and suppliers and anyone else who has been working closely with the business learn that the business is closing directly from the owner or manager, rather than by an Out of Business sign on the door. It may not be possible to send a business letter to all customers, but if they owe payments for goods or services, or if the business is still completing orders for them, a personal letter is recommended. ​​

​It is always a good idea to keep a friendly professional relationship with all customers and suppliers and terminate the business relationship on a positive note. The main things the letter must convey are:
• A professional end to the business relationship
• A thank-you for customer support
• A thank-you for the products and services of suppliers
• A plan of action for the partners, customers, and suppliers before the last day of business
• The exact closing date
​
Timing is important because the owner may want to announce a Going out of Business Sale, and customers need time to settle their accounts. If the owner plans to open another business, this is a good time to inform all customers and others about the opening date and location of the new business. It is recommended that the letter for customers be sent three weeks to a month before closing one business and opening another.

A different letter should be sent to suppliers. They may need 60 - 90 days’ notice to close all accounts. Also, the timing depends on the type of business. An auto repair shop will want all cars collected by their owners and a retail shop will want to have time to sell their entire remaining inventory.

​Sample Going Out of Business Letter to a Customer
​Here is a sample letter to a customer:
Owner’s Name
Owner’s Address
City, State, Zip Code

DATE

Customer’s Name
Customer’s Address
City, State, Zip Code

Dear Customer’s Name,

This letter is to inform you that Name of Company will be going out of business on DATE. We are having a Sale beginning on DATE in an effort to clear out our entire inventory. We’ll be offering large discounts on all items and hope you will come take advantage of these savings.

We thank you for being a loyal customer for the past 15 years that we have been in business. If you have any questions about the sale or anything else, I can be reached at 555-123-4567 or at Name@email.com.

Sincerely,
Owner or Manager’s signature
Name Printed
Title

​Sample Going Out of Business Letter to a Supplier
Here is a sample letter to a supplier:
Name of Owner or Manager
Title
Name of Business
Address of Business
City, State, Zip Code

DATE

Name of Recipient
Title
Name of Company
Address of Company
City, State, Zip Code

Dear Name of Recipient,

This letter is to inform you that Name of Company will be closing on DATE. I’m sorry to inform you that we will no longer be placing orders with you. For the next 90 days, we plan to sort out all of our accounting records and pay your invoice in full.

We will immediately confirm the amount the amount we owe you and arrange a payment schedule.

I would like to take this opportunity to thank you for your past business and say that it was truly a pleasure working with you and your team. If you have any questions or concerns about the transition, I can be reached at 555-123-4567 or at Name@email.com.

Sincerely,

Owner’s Signature
Owner’s Name Printed
Owner’s title

How to Write a Business Transaction Letter

 A business transaction letter is a formal business letter that is written by an individual to a company requesting more information about the company. It is mainly used to establish formal correspondence to get an idea about how the company is run and if it offers any additional services or products than are listed in a catalogue or advertisement.

If the letter is from one company to another, it should be written on company letterhead. This proves the letter and the request for information comes from the business and not personally from the business owner.


If the recipient is known to the business owner, the letter should be address to that person. However, if the name is not known, it can be addressed to the head of a department or To Whom It May Concern.

The letter should clearly state that the sender is interested in the services or products of the company and would like more information. Any questions can be listed in bullet points. The sender can ask any question they have. This is their chance to learn as much as they can about the company and get the answers in writing.
​
​The letter should:
• Be formal and professional
• Clearly state the information required
• Put the major points in bullets
• Request answers in writing

Some people mistake a business transaction letter with a letter that itemizes a deal or oral contract. This type of letter is usually called a letter for a business transaction and is intended to be a clear communication in writing that gives all the details about a future business transaction. A letter for a business transaction should state in the first sentence that the aim of the letter is to confirm a previous discussion.


Include Details

After that, the specifics of the discussion should be stated in detail including the duties and responsibilities of each party involved in the transaction. It should include the name of the person with whom the sender spoke and the name of both companies. A termination date for the transaction should also be included. This letter should also be sent by certified mail, return requested and a copy kept by the sender.

Below is a sample business transaction letter. It is intended to get more information about a company. It should be written in formal business letter style and sent by certified mail, return requested. The sender should also keep a copy of the letter.
Sample Business Transaction Letter
Name of Sender
Name of Sender’s Business
Address of Business
City, State, Zip Code

DATE

Name of Receiver
Name of Receiver’s Company
Address of Company
City, State, Zip Code

RE: Business Transaction

Dear Name of Receiver:

This letter is a formal request for more information concerning your cleaning services. I have seen your advertisements and understand basically what you offer, but would like more detailed information. My questions include:

• Are there fees and costs that are not included in the main price?

• Do you offer a monthly price or only a weekly price?

• Do you pay for the cleaning products or do I provide that?

• Are your employees licensed, bonded and insured?

Thank you for taking the time to answer my questions. I look forward to hearing from you in the near future. I can be reached at Phone Number and at Email Address.

Sincerely,
Signature of Sender
Printed Name of Sender

Writing a Business Solicitation Letter

 Most business solicitation letters are written to invite tenders, donations or quotations. The letter should include the details of the services that are being requested as well as the terms and conditions of the agreement. It should follow formal business-letter format, so the content is clearly expressed and in the proper place.

If the intention of the business solicitation letter is for a quote for a contract job, it may be sent to several places. The sender should first make a list of the companies they want to approach for a quote. They should call each company and find out the name of the person who is in charge of giving quotes and address the letter to that person.

​​​It should clearly state the tasks required and specifically request a price quote for performing those tasks. A clear, concise letter is a mark of respect for the receiver and has a better chance of success than a casual, awkward letter. The letter should also state the action expected from the recipient such as the date when a response or quote will be expected.


​Also called fundraising letters, business solicitation letters are used when an organization is having a fundraising campaign or special fundraising event. The aim of the letter is to alert the recipient of the need for donations or participation on behalf of the charity or institution.

There may be local laws regarding solicitation letters, and the sender organization should make sure they are in compliance with the laws before starting their fundraising campaign
The letter should be addressed to an individual and use the company’s legal name. If the sender doesn’t know who is in charge of charitable giving, they should call the business being contacted and ask for the name of the person or of the financial officer. ​

Express Gratitude
​
​​The letter should state the cause and express gratitude that the receiver is taking the time to consider donating. They can also state a fundraising goal if applicable and explain how the funds will be used.


For example, all the proceeds from the event will be used to build a new computer lab at a particular school. It may also state that the sender would like to have a long-term relationship with the business.

​If an event is involved, the letter should clearly state the time, date and venue of the event and give a description of the activities that will be included such as a guest speaker or entertainment.

If applicable, the sender can also mention that the recipient’s company will get special promotions as well as advertising at the event such as their logo displayed on the program and other places, and be able to network with other invited participants. A minimum amount of donation expected should be mentioned unless there is no minimum amount. In that case, the letter can state that.
​
​Business Solicitation Letter Sample Template
​
Here is a sample business solicitation letter for fundraising. It should be written on letterhead if possible. If the letter is to a company requesting their participation in a charity event, it should be sent by certified mail so the sender is sure it was received. If it is sent to many individuals on a mailing list, it need not be sent by certified mail.

Business Solicitation Letter Sample Template
LETTERHEAD OF CHARITY ORGANIZATION
[Name of Sender]
[Name of Sender’s Organization]
[Address of Sender]
[City, State, Zip Code]

[DATE]

[Name of Receiver]
[Name of Company of Receiver]
[Title of Receiver]
[Address of Company]
[City, State, Zip Code]

Dear [Name of Receiver],

I am writing this letter to you on behalf of [Name of Charity]. We provide toys, books, electronic equipment, clothing and food to children in need throughout the year. Our aim is to help the children with some of the necessities of life, so they can focus on their education and improve their lives. We hold an annual fair at the parking lot of Name of Place to raise funds for our work.

We are requesting you to purchase one or more tickets to the fair to help us raise funds. Tickets are $25 each for adults and $15 each for children between six and 15 years. Children under six years may enter for free. The fair has rides, games and food stalls, and has been a great success every year since its beginning in 2002.

This year, we have distributed food and clothing to 465 children and purchased 12 computers for high school aged children to help with their studies. Through our efforts over the past 10 years, 42 of the children we supported have graduated from high school and entered college. Your business is a pillar of the local community, which is why we are asking you to join these efforts.

Please call me at [555-123-4567] or contact me at [Name@email.com] if you have any questions. I have enclosed a stamped, addressed envelope to make it easier for you to buy tickets, and one of our volunteers will visit you at your request to deliver the tickets.

Sincerely,

[Signature of Sender]
[Printed Name of Sender]
List of enclosures: [stamped envelope]