Sample Acknowledgement Letter

 A Resume acknowledgement letter is written by an organization to the applicants who have submitted their resumes for a particular position. The organization writes this letter to confirm that their resume has been acknowledged. On receipt of this letter, the applicant also feel satisfied that the resume has reached the right place and also in the right hands. Writing an acknowledgment letter will not take much time, but it will leave an impact of their professionalism in applicant’s mind.

Acknowledgement letter can be writing for several reasons including for receiving documents, for project, for payment, for thesis or some other things. Here are sample and letter format  along with useful points to write such letter –


Sample Acknowledgement Letter Writing Tips:

    Firstly it is essential to express your acknowledgement of documents in a sincere way and also express your gratitude towards applicant for taking interest in your organization.
    You should carry a professional approach while writing this letter.
    You should maintain transparency with the applicant while writing this letter.
    Once you are through writing the letter, please recheck the same for spelling mistakes or punctuation errors.


Sample Acknowledgement Letter Template
Use our free Sample Acknowledgement Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.


From,
__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,
__________
__________
__________
__________

Subject: Resume Acknowledgement Letter

Dear _____(Sir or Madam),

We appreciate your interest in our company for the position of _______(What is the Job Position Applied For) and we acknowledge receipt of your resume for the same. We are in the process of screening all the resumes and will be short listing the candidates whose educational qualifications, experience and other interests meet our requirements.

Our review period will take some time, so would appreciate your patience. We will notify all the applicants about our decision at the earliest. We hope you have an opportunity to discuss your skills in detail with us, but if we do not have an opening at this time we will retain your resume for next couple of months. If anything of your caliber comes across we will surely get in touch with you.

Thank you for the time you have given to___________ (What is the Name of the Organization) We wish you success in all your endeavors.

Thanking You,

Yours truly,

___________
Name and Signature


Sample Acknowledgement Letter Sample, Email and Example/Format

Check out the sample letter below
Sample

From,
Peter Watson
Sr. HR Manager
United Estate Group

Date 1 August 2013

To,
Peter William,
32 Blvd,
Jersey City,
New Jersey

Sub: Acknowledging receipt of your job application

Dear Mr. William,

We, hereby confirm acknowledgement of your resume submitted on 29th July 2013 for the post of Assistant Manager in our organization. We truly appreciate your interest towards working in our organization. We are in the process of screening the applications. Those applicants whose experience and qualifications matches our requirements, they will be intimated via email or phone.

We take four weeks to review the applications. If your application matches our requirement, we will notify you and will confirm the interview venue. If short listed, you will get a call on 30th August regarding interview confirmation. We would also like to inform that if at this particular time, your qualification does not match our criteria; we will keep your resume in our database and will inform you if there is a suitable opening for you in future

Once again, we appreciate you for you interest in our organization and wishing you all the best for your future endeavors.

Yours truly,

Peter Watson


Email Format

Learn how to write Acknowledgement Letter. You can use this sample Acknowledgement Letter format directly as well.

to: email of receiver

from: email of sender

Subject: Receipt of your job application

Dear applicant,

We appreciate your interest in our company for the position of (position title) and we acknowledge receipt of your resume for the same. We are in the process of screening all the resumes and will be short listing the candidates whose educational qualifications, experience and other interests meet our requirements.

Our review period is of 4 weeks and if our HR department finds that your resume matches with our requirements we will remain in touch with you and will provide you with the date, time and venue of the interview. We will notify all the applicants about our decision latest by__________. We hope you have an opportunity to discuss your skills in detail with us, but if we do not have an opening at this time we will retain your resume for next six months and will get back to you.

Thank you for the time you have given to___________. We wish you success in all your endeavors.

Chris Mahn (Name)

Hiring manager,

Department

Acknowledgement Letter

 The acknowledgement letter is a reply to the letter that had been sent to you. For instance, when you receive a product from someone, you write them an acknowledgement letter that you have received the product. This letter is a formal letter and thus it needs to be written in clear and understandable words.

In business, the acknowledgement letters play a crucial role. When a business receives an important official document, then it is essential for the company to write an acceptance letter to the sender that you have received the document. The acknowledgement letter can be written for many purposes professionally as well as personally. The letter should be sent out as soon as possible after you receive the product, include payment or the documents, as the case may be. It should be short, concise and should include the relevant details. Below mentioned is the sample and email format that will help you write the acknowledgement letter.

Tips to write an Acknowledgement Letter

    It should be short and crisp.
    The letter must be written in simple language.
    The letter should include all the necessary details.
    The letter before forwarding must be rechecked to avoid any spelling or grammatical errors and must be corrected, if necessary.


Template

Use our free Acknowledgement Letter to help you get started. If you need any additional help or more examples, check out the samples below.

From,

___________

___________

Date__________(Date on which the letter is written)

To,

__________

__________

Subject: Acknowledgement of receipt of a payment

Dear Ms./Mr. ________________(Name of the recipient)

We acknowledge your payment received on DD/MM/YYYY for the amount of _______ through cheque number XXXXXX for the last month’s deal.

With the payment of __________ we would like to notify that there is no outstanding balance remaining for the payment. We appreciate the timely payments from your side and also that you have never defaulted any payments. This is why we are giving you a discount of 10% for the next three purchase as a token of appreciation. The discount will be valid for 6 months now.

We would like to thank you for being a part of _________ since long and being a valued customer. If there is any question that you have and want us to answer, then please contact us on **********.

Thanking You,

Yours sincerely,

____________

(Name of the sender)

(Designation)
Sample Letter
The following is a sample of an Acknowledgement Letter.

From,

Mathews Philip,

Purchase Manager,

Wildcraft,

K. R. Puram,

Banglore.

DD/MM/YYYY

To,

Abigail Mathew,

Puthenpurackal House,

Tiruvalla,

Kerala.

Subject: Acknowledgement Letter for purchase order

Dear Mr. Abigail Mathew,

We are happy to receive a purchase order of the following items that you placed with us on DD/MM/YYYY. We thank you considerably for shopping with us and assure you hassle-free services. The details of your purchase order are mentioned below:

Product Name: JBL headphones

Product Code: SKU23567

Brand: JBL

Price: Rs. 1399

Product Name: Bluetooth Speaker

Product Code: SKU77890

Brand: Cion

Price: Rs. 2399

Total price: 3,798

Your product will be shipped within 3-5 working days and shall reach you on or before DD/MM/YYYY. You can cancel the order before it is shipped. To cancel, modify or change delivery address, contact us at **********.

We give you a discount of 15% on the next purchase, and the discount code is CDU267KV. The discount is valid till DD/MM/YYYY.

Thanking You,

Yours Truly,

Mathews Philip,

Purchase Manager.


Email Format

The following is an Email Format that must be followed while writing an Acknowledgement Letter.

To: name@email.com

From: name@email.com

SUBJECT: Acknowledgement Letter for purchase order

Dear Mr./ Ms./ Mrs. ___________(Name of the recipient),

We are happy to receive a purchase order of the following items that you placed with us on DD/MM/YYYY. We thank you considerably for shopping with us and assure you hassle-free services. The details of your purchase order are mentioned below:

Product Name: JBL headphones

Product Code: SKU23567

Brand: JBL

Price: Rs. 1399

Product Name: Bluetooth Speaker

Product Code: SKU77890

Brand: Cion

Price: Rs. 2399

Total price: 3,798

Your product will be shipped within 3-5 working days and shall reach you on or before DD/MM/YYYY. You can cancel the order before it is shipped. To cancel, modify or change delivery address, contact us at **********.

We give you a discount of 15% on the next purchase, and the discount code is CDU267KV. The discount is valid till DD/MM/YYYY.

Thanking You,

Best Regards,

(Name of the sender)

(Designation/Company)

Acknowledgement of Receipt Letter

 In the competitive world of today the outstanding skill of any employee and his/her initiative in giving the effect of that skill in a quality product is required to be recognized and also appreciated, to encourage this attitude among all other employees without any fear or doubt. This encouraging attitude of management will receive many good proposals for improving the quality and quantity of product which is required to be scrutinized carefully, to select and adopt new practicable proposals.


To achieve all this the officers should have a close eye on the functioning of the workers and supervisors to recognize the probable improvements they are doing. Wait for the proper proposal to be submitted in monthly/bimonthly meetings. Understanding the proposal, it’s usefulness and further convincing it to management and adopting it. All these efforts will improve integrity in an organization.

Now, the person who has thought of and introduced this idea is to be appreciated in such a manner that it gives a positive message to others. A letter of appreciation signed by either sr. Management officer or M.D. is to be issued to the person in some function of the company, indicating that management appreciates this attitude. Now, in turn, it is the duty of the person appreciated to send an acknowledgement letter to the officer for considering and recognizing him for appreciation and for implementation of his idea. Such a letter is thus used very often at any workplace.


Tips to write Acknowledgement of Receipt Letter:

    The Acknowledgement Letter addresses to the person whose work/effort is being acknowledged.
    It should also have details of what is being acknowledged so that a person who is not completely involved in the entire transaction can also understand the content of the letter.
    It should be short and clear
    Since it is an acknowledgement of a work/effort, it needn’t necessarily be complimenting.

Template

Use our free template to help you get started. If you need additional help or more examples check out some of the sample letters below

From,
________
________
________
________
Date: ____(Date on Which Letter is Written)
To,
________
________
________
_______
Subject: Acknowledgement of Receipt Letter.
Dear____(Sir or Madam),
I am thankful for recognizing and supporting my idea and for implementation in our company and also for appreciating me for this purpose. I am writing this letter for thanking you, our management, and the respectable M.D. for having an R & D policy in our organization.

We will continue our efforts in the future. This letter is specifically written for acknowledging the appreciation letter received by me.

Yours sincerely,

____________

(Name of the person)

(Designation)
Acknowledgement of Receipt Letter Sample
The following is a Sample of Acknowledgement of Receipt Letter.

From,
Mr Johnson Gloria,
B 12, 8th floor Doctor Building,
Nepean Sea Road,
Mumbai 400025.

Date: 30.4.2017

To,
A. J. John,
R & D Officer,
John & Johnson Co. Ltd.
Mumbai 400001.

Subject: Acknowledgement of Receipt Letter.

Dear Sir A J John,

I am thankful for recognizing and supporting my idea and for implementation in our company and also for appreciating me for this purpose. I am writing this letter for thanking you, our management, and the respectable M.D. for having an R & D policy in our organization.

We will continue our efforts in the future. This letter is specifically written for acknowledging the appreciation letter received by me.

Yours sincerely,

Johnson Gloria

Assistant Engineer


Email Format

The following is the email format to be followed for Acknowledgement of Receipt Letter( for successful completion of the project)

To: name@gmail.com
From: name@gmail.com
Subject: Acknowledgement of Receipt Letter.
Dear____(Sir or Madam),
I am thankful for recognizing and supporting my idea and for implementation in our company and also for appreciating me for this purpose. I am writing this letter for thanking you, our management, and the respectable M.D. for having an R & D policy in our organization.

We will continue our efforts in the future. This letter is specifically written for acknowledging the appreciation letter received by me.

Yours sincerely,

____________

(Name of the person)

(Designation)

Acknowledgement Letter

 What Is an Acknowledgment Letter?

Acknowledgment letters are also called as letters of receipt. They are formal and short letters, mainly serving the legal purposes. In business, such letter plays an important role as it indicates that you value the opinion and time of the concerned party. Writing such formal business letters can help you to build good will and trust.

Whenever your company receives any kind of business document from whomsoever, it becomes important on your part to send a letter of acknowledgment in return. It plays the role of receipt and so you should send it as soon as possible after receiving any particular document. Write to the point and truth in the letter without exaggerating and make use of polite tone.

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How to Write an Acknowledgment Letter?

Create outline

Create outline by writing your needs related to acknowledgment letter. For instance, if you are writing a letter to acknowledge a product then keep the related documents with you. Create point list that signifies information related to your satisfaction, dissatisfaction etc.

Draft rough letter

Use the information that you have created while defining the outline of a letter to draft the rough copy of it. Drafting is important because it is the rough copy of a letter and you can write anything that comes in your mind related to acknowledgment. Read your drafted content aloud so that you can make out mistakes, if any.

Address it to the concerned person

Find out the person who is to be acknowledged. This can make it easy for you to address the letter to the concerned person. The letter will not have a great impact if you address it directly in the name of a company or an organization.

Keep it simple and short

Understand one thing that acknowledgment letter always have to be simple and short, so it is advisable to avoid adding irrelevant details. Don’t add repetitive information. Make use of simple words rather than, adding complicated phrases.

Proof-read your letter

While proof-reading your letter it is important to scrutinize grammatical errors, spelling errors, sentence formation etc. The paragraphs you write should have a sense of completeness. The tone in which you write the letter should be consistent.  

Acknowledgment Letter Writing – Small Guide

In business communication, an acknowledgment letter is used to acknowledge a fact or a situation or any kind of action. It is a simple way of saying thanks and showing your spontaneous reaction. In business, it works as a strength to improve relationships between:

    Company and employee
    Two different companies
    Two different individuals

In order to show your gratitude, ensure that you do not exaggerate. Remember that it is an acknowledgment letter and so simple acknowledgment or thanks is enough.

While starting such letter writing, do not forget to include the date and subject line. This proves to be helpful in future correspondence. The way you approach in the letter should be courteous and polite.

Time is an important factor which you need to consider while writing such letter. This letter holds value, only when you send it at the right time. It is a prompt response from your side and so time plays a very important role.

Important Key Phrases to Use in an Acknowledgment Letter

Letter of acknowledgment is the proof, that you received a particular document or any kind of request. When it comes to handling the certain legal process, such letters play an important role. In these types of letters, you need to make use of certain key phrases like:

    I am acknowledging receipt of the following documents
    If I can assist you…, do not hesitate to call
    I hereby acknowledge the receipt of the following documents
    I am writing to inform you that
    Thank you for sending me (documents, quotation etc.)
    I am writing to confirm our telephone conversation
    We received your return shipment of (any product)

Important Acknowledgment Letter Writing Rules

Letter of acknowledgment is used by an individual or a company to communicate in a formal way. An acknowledgment letter is different from writing any kind of personal letter. There are certain rules that in you need to follow while writing such business letter. These rules are…

    First analyze, why you want to write such a letter? If you know the purpose of letter writing, then framing content can become easy.
    In the upper left side corner, you should remember to put the date. Add recipient’s name, below the date and don’t forget to include complete name of the company with the address.
    It is important to include proper salutation like dear, sir, Ma’am etc.
    Letter body should be such that, a receiver can find it easy to understand your acknowledgment. Use the font that is easily readable.
    Choosing right closing of the letter is important. You can end with “Sincerely” and then can put your name under it. Don’t forget to check spelling and grammar error. When printed letter is ready, don’t forget to sign it.

Acknowledgment in an Email Format

Email is the branch of a letter! Yes, you heard it correct! With the digital age, many things are changing and to some extent emails have taken the pace of letters. There is not much difference between email and letter. For instance, both are like driving a car with different gear system.

If you know basics about acknowledgment letter writing, then it can become easy for you to draft acknowledgment email. Some of the differences between letters and emails are like:

    Like the letter, in an email, you don’t have to add address above the email body.
    Email sign-offs need to be extravagant in comparison with letters.
    Emails are basically shorter and simple.

In business, you may have to acknowledge various kind of emails. Here are few tips that can help you to write correct acknowledgment email replies:

    It is important to notify your client or partner that you have seen an email so that they can further continue the required task if any.
    Notify your client or partner, if you want to make changes in any kind of document or agreement.
    Let your client or partner know, if there are any delays in the order.

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Format of Acknowledgment Letter Writing

Letter Header

    Your Name
    Your Address

Recipient’s Name

    Specific official or person
    Recipient’s Address

Date

Letter Body

    Reference or Subject
    Dear Contact Person

First Paragraph  

Show some gesture of acknowledgment by adding required details related to service, product, etc.

Second Paragraph

    Relevant points
    Clarify your objective
    Confirming receipt of the product or service
    Thanking the addressee
    Intimation for any further communication

Letter Close

Thanking you, yours sincerely etc.

Acceptance of Honour Letter

 An Acceptance of Honour Letter is written when a candidate or employee of an organization accepts an award or honor presented to her/him. Such a letter is formal in nature, and is, therefore, written by one organization to another organization or by one employee of the organization to a senior head of the same organization. Accepting the award or honor in the form of writing is one of the best ways to show your respect and gratitude, and thereby, strengthens your relationship with the firm.


This type of letter expresses the employee’s thoughts and behavior towards the organization and makes him/her look more professional. In an Acceptance of Honour Letter, the candidate receiving the honor or award acknowledges the recognition of his/her achievements, leadership roles and academic or job success, by the organization with which he/she is working. Also, through such a letter, if there is a proper award ceremony, the candidate informs that he/she will be attending it.


Tips to Write an Acceptance of Honour Letter

    Accept the award/honor cordially
    You should also mention why you are receiving the award
    Begin the letter by stating the purpose of the letter
    Be courteous and humble in the approach, however, do not be self-deprecating
    Avoid making any spelling mistakes or grammatical errors


Acceptance of Honour Letter Template

Use our free Acceptance of Honour Letter to help you get started


From,

__________
__________
__________
__________

 

Date: _____ (Date on Which the Letter is Written)

 

To,

__________

__________
__________
__________

 

Subject: Acceptance of Honour

 

Dear _____ (Sir/Madam),

 

Your letter informing me that I will be receiving the ______________ (Mention the Award/Honour) has left me overwhelmed and excited. Please accept my sincere gratitude towards you and the board. It is indeed very delightful to work with and be honored by ______________ (Mention the Name of the Organization), such an esteemed and prestigious organization.

Working for the organization is truly a dream come true for me and accepting an award has left me on cloud nine. I have always wanted to contribute significantly to the organization, and this award ____________ (Mention the award) tells me that I successfully have. I hope to continue working in a significant manner for the organization and help it reach more success.

It would be very pleasing to join you at the Award Ceremony on ______________ (Mention the Date of the Award Ceremony). I shall be very glad to respond with a short speech of acceptance.

Again, I am deeply honored by this recognition and looking forward to the occasion.

 

Thanking you.

Yours truly,

______________ (Name and Signature)


Sample Letter
The following is a Sample of an Acceptance of Honour Letter.

From,

__________
__________
__________
__________

March 6, 2017

To,

__________
__________
__________
__________

Subject: Acceptance of Honour

Dear Sir,

Your letter informing me that I will be receiving the Customer Service Award has left me overwhelmed and excited. Please accept my sincere gratitude towards you and the board. It is indeed very delightful to work with and be honoured by ABC Company, such an esteemed and prestigious organisation. This award not only belongs to me but also to all my colleagues who worked as a team and produced fantastic results.

I have always wanted to contribute significantly to the growth of the organisation and being felicitated with this award has led me to believe that I have indeed helped the organisation a little more success.

It would be very pleasing to join you at the Award Ceremony on Friday, March 10, 2017. Thanking you for giving me this opportunity to work on such challenging projects which enabled me to numerous opportunities.

Again, I am deeply honoured by this recognition and looking forward to the occasion.

Thanking you once again.

Yours truly,

Johnson Caine

General Manager,

ABC Company


Email Format

The following is the Email Format to be followed for an Acceptance of Honour Letter.


To: name@email.com

From: name@email.com

SUBJECT: Acceptance of Honour

Dear Sir,

It was a delightful moment when I learned that I would soon be presented with the Best Marketing Head award. Hearing the news has left me speechless, and my joy knows no bounds. This is truly a dream come true for me. I, henceforth, express my sincerest gratitude to the board for considering me as the most suitable recipient for this award.

It is very overwhelming to work with and be honoured by such a renowned and prestigious organisation. You have been very generous in assigning me challenging projects which have taken the firm to unexpected heights. I hope to continue putting my best foot forward.

I had always been waiting for opportunities such as these which can help increase my contribution to the development of the organisation, and this award tells me that I successfully have. It would be very pleasing to join you at the Award Ceremony on Friday, March 10, 2016.

Again, I am deeply honoured by this recognition and looking forward to the occasion.

Thanking you.

Yours truly,

Johnson Caine

General Manager,

ABC Company