Acknowledgement Letter

 The acknowledgement letter is a reply to the letter that had been sent to you. For instance, when you receive a product from someone, you write them an acknowledgement letter that you have received the product. This letter is a formal letter and thus it needs to be written in clear and understandable words.

In business, the acknowledgement letters play a crucial role. When a business receives an important official document, then it is essential for the company to write an acceptance letter to the sender that you have received the document. The acknowledgement letter can be written for many purposes professionally as well as personally. The letter should be sent out as soon as possible after you receive the product, include payment or the documents, as the case may be. It should be short, concise and should include the relevant details. Below mentioned is the sample and email format that will help you write the acknowledgement letter.

Tips to write an Acknowledgement Letter

    It should be short and crisp.
    The letter must be written in simple language.
    The letter should include all the necessary details.
    The letter before forwarding must be rechecked to avoid any spelling or grammatical errors and must be corrected, if necessary.


Template

Use our free Acknowledgement Letter to help you get started. If you need any additional help or more examples, check out the samples below.

From,

___________

___________

Date__________(Date on which the letter is written)

To,

__________

__________

Subject: Acknowledgement of receipt of a payment

Dear Ms./Mr. ________________(Name of the recipient)

We acknowledge your payment received on DD/MM/YYYY for the amount of _______ through cheque number XXXXXX for the last month’s deal.

With the payment of __________ we would like to notify that there is no outstanding balance remaining for the payment. We appreciate the timely payments from your side and also that you have never defaulted any payments. This is why we are giving you a discount of 10% for the next three purchase as a token of appreciation. The discount will be valid for 6 months now.

We would like to thank you for being a part of _________ since long and being a valued customer. If there is any question that you have and want us to answer, then please contact us on **********.

Thanking You,

Yours sincerely,

____________

(Name of the sender)

(Designation)
Sample Letter
The following is a sample of an Acknowledgement Letter.

From,

Mathews Philip,

Purchase Manager,

Wildcraft,

K. R. Puram,

Banglore.

DD/MM/YYYY

To,

Abigail Mathew,

Puthenpurackal House,

Tiruvalla,

Kerala.

Subject: Acknowledgement Letter for purchase order

Dear Mr. Abigail Mathew,

We are happy to receive a purchase order of the following items that you placed with us on DD/MM/YYYY. We thank you considerably for shopping with us and assure you hassle-free services. The details of your purchase order are mentioned below:

Product Name: JBL headphones

Product Code: SKU23567

Brand: JBL

Price: Rs. 1399

Product Name: Bluetooth Speaker

Product Code: SKU77890

Brand: Cion

Price: Rs. 2399

Total price: 3,798

Your product will be shipped within 3-5 working days and shall reach you on or before DD/MM/YYYY. You can cancel the order before it is shipped. To cancel, modify or change delivery address, contact us at **********.

We give you a discount of 15% on the next purchase, and the discount code is CDU267KV. The discount is valid till DD/MM/YYYY.

Thanking You,

Yours Truly,

Mathews Philip,

Purchase Manager.


Email Format

The following is an Email Format that must be followed while writing an Acknowledgement Letter.

To: name@email.com

From: name@email.com

SUBJECT: Acknowledgement Letter for purchase order

Dear Mr./ Ms./ Mrs. ___________(Name of the recipient),

We are happy to receive a purchase order of the following items that you placed with us on DD/MM/YYYY. We thank you considerably for shopping with us and assure you hassle-free services. The details of your purchase order are mentioned below:

Product Name: JBL headphones

Product Code: SKU23567

Brand: JBL

Price: Rs. 1399

Product Name: Bluetooth Speaker

Product Code: SKU77890

Brand: Cion

Price: Rs. 2399

Total price: 3,798

Your product will be shipped within 3-5 working days and shall reach you on or before DD/MM/YYYY. You can cancel the order before it is shipped. To cancel, modify or change delivery address, contact us at **********.

We give you a discount of 15% on the next purchase, and the discount code is CDU267KV. The discount is valid till DD/MM/YYYY.

Thanking You,

Best Regards,

(Name of the sender)

(Designation/Company)