Warning Letter to Employee for absense

 A warning letter to an employee for absence is written by the employer or boss when the employee abstains from work without prior permission. This letter is used to warn the employee that if he/she does not show cause for absence and resume work with immediate effect, the employee will be terminated from effective service. This letter is usually used as a last resort to inform the employee of the company’s decision for his/her prolonged, uninformed absence after repeated attempts to communicate, including phone-call and mail, have gone unattended.


Warning Letter to Employee for absence Writing Tips:

    Begin by mentioning that this letter is to inform the employee that his/her absence from work with effect from a specific date is viewed seriously by the organization.
    Inform that repeated attempts to reach him/her have gone unattended.
    Warn employee that if he/she does not resume a report for work immediately, their services will be terminated.
    End by asking an employee to teat this matter as most urgent.


Warning Letter to Employee for absence Template
Use our free Warning Letter to Employee for absence to help you get started. Download the .doc or pdf file and customize it. If you need additional help or more examples, check out some of the sample letters below.

 

To,

__________ (employee’s name)
__________ (employee’s address)
__________
__________

Date __________ (date of writing letter)

 

Subject: Warning Letter

Dear ….,(employee’s name)

I am writing this letter as a last resort to get in touch with you and inform you that your absence from work without permission since ….(mention date) has been viewed seriously.

Repeated attempts to reach you over phone and e-mail have gone unanswered. If you do not report to work with immediate effect, you will be terminated from service.

Kindly treat this matter as most urgent.

For,

__________ (office’s name)
__________ (your name)
__________ (your designation)
Warning Letter to Employee for absence Sample, Email and Example/Format
Sample

From,

Wire-ways Limited
Mark Gomez
Senior Manager-Marketing

To,

David Theodore
# 642, Brigade Millennium
London
UK

16 April 2013

Subject: Warning Letter

Dear David,

I am writing this letter as the last official resort to get in touch with you and inform you that your absence from work without permission since 10 April 2013 has been viewed very seriously by the management.

Repeated attempts to reach you over phone and e-mail have gone unanswered. If you do not report to work with immediate effect, it will be taken as unwillingness from your end to resume work, and you will be terminated from service.

We would have to resort to lodging an official complaint with the police and black-list you as well if you do not respond in person or show cause for your absence.

This organization will wait for six months from today before freezing your salary account and the Provident Fund account as per company policy.

Kindly treat this matter as most urgent.

From,

Wire-ways Limited
Mark Gomez
Senior Manager-Marketing


Email Format

Dear name
It has been observed that you have not been attending office from (date).

We have tried to contact you several times and even left a message, but you neither responded nor attended office. This is the second time such an incident is happening last year also you dint come to the office for a week and later informed me that there was a death in the family. We then found out that it was a lie, and you have been given a warning letter.

You are, therefore, directed to attend office from ( date) and provide an explanation as to why relevant action should not be taken against you for your misconduct, failing, which it will be assumed that you do not have any explanation and is not interested in joining back.

If there is no communication after the date given, then it will lead to your termination.

Kindly treat this as urgent

For,

company name

Your Name

Designation