Warning Letter

 A warning letter to an employee is issued by the boss/employer for unacceptable behavior/ action. This letter is used as a last resort to inform the employee that his/her actions will attract stern action hereafter if he/she does not mend ways. Mention specific date of issuing verbal warnings/counseling if any. Ask the employee to overcome these shortcomings in a firm yet formal tone.

Warning letter can be written to warn an employee or a person regarding misconduct, poor performance, absenteeism or for late coming etc.

Find the few useful tips below that will help you write a warning letter or use our sample in doc and pdf format.

Warning Letter Writing Tips:

    Begin letter by briefly describing the unacceptable behavior/action of the employee which has occurred despite repeated warnings.
    Mention other complaints received from your staff if any.
    Ask the employee to treat this letter as a warning for the said behavior/action.
    Mention date of counseling given if any.
    Mention that if this continues, you will refer the matter to higher authorities for necessary action.
    End by asking employee to overcome shortcomings and observe good conduct hereafter.


Warning Letter Template
Use our free Warning Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

__________ (employee’s name)
__________ (employee’s address)
__________
__________

Date __________ (date of writing letter)

 

Subject: Warning

Dear __________, (employee’s name)

It is a matter of serious concern that you have ….. (briefly describe employee’s unacceptable action/behavior).

We have also received other complaints regarding…(mention other complaints received from your staff if any). I wish to bring it to your notice that I am issuing this letter as a warning for this misconduct.

I hope you correct your habits especially after the counseling you received in this regard on ….(mention date). If my office receives further complaints in this regard, the matter will be referred to higher authorities for necessary action.

I hope to see you rectifying these shortcomings and observe good conduct hereafter.

 

Regards,
__________ (your name)
__________ (your designation)
__________ (office address)


Warning Letter Sample, Email and Example/Format
Sample

Prince Paul

#25, Brigade Millennium

London

UK

08Aug2013

Subject: Warning

Dear Mr. Prince,

It is a matter of serious concern that you have been using office property to fulfill your personal commitments. Although it was brought to your notice repeatedly, you have continued using the printer and scanner in the office to generate posters for your child’s project-works.

We have also received complaints from your staff that you have meted out harsh treatment to those who have not obliged you for your personal jobs. I wish to bring it to your notice that I am issuing this letter as a warning for your misconduct.

I hope you correct your habits especially after the counseling you received in this regard on 06August2013. If my office receives further complaints in this regard, the matter will be referred to higher authorities for necessary action.

I hope to see you rectifying these shortcomings and observe good conduct hereafter.

Regards,

__________

George Watson
Senior Manager-HR
Siemens Controls Ltd

Email Format

Getting away after doing wrong things is not easy these days. Every organization has its systems in place to keep a tab on what is happening around vis-à-vis their employees.

Systems such as surveillance cameras or regular inputs from HR department or organization’s own informers are various ways to keep a check on the happenings around. Salaries have increased manifold and so have the expectations. If an employee falls little short of the expectations, s/he is warned to pull up.

Name and address of employee to whom warning is being given

Date:

Subject: Warning letter

Dear Ms/Mr __________

We have given repeated verbal warnings to you regarding coming late to office every other day. The management has noticed that no heed has been paid to those warnings. So we are writing this warning letter to you. You are requested to strictly start following the office timings with immediate effect failing which we will be compelled to start deducting a day’s salary for every day that you come late to work.

Please sign a copy of this letter in acknowledgment of receipt of this letter.

Hope to see you complying with the company rules.

Best regards,

___________

(Name of signing authority)