Friendship Day

Oops. Looks like I missed Friendship Day yesterday. Fortunately for letter writers, Friendship Day can be any day you choose to write a letter to a friend!

This year, the U.S. Postal Service released a set of stamps featuring Disney's villains. But, in 2004, the Disney stamps featured Disney friends. I looked around online, and it looks like you can still find a few of the friends stamps, if you're willing to pay more than face value.

Still for sale in the USPS online shop are the "Gifts of Friendship" notecards and matching stamps. That set celebrates the bond between the United States and Japan on the centennial of the gift of dogwood trees from the United States to Japan in 1915. I wrote in detail about those stamps on this blog last year (click here to read that post). The USPS also issued related stamps in 2012.

No matter what kind of stamps or notecards you use, go ahead and write a letter to a friend today. Keep in mind, friends don't have to be only friends; they can be relatives or in-laws, too.

Happy belated Friendship Day!

Sample Offer of Employment

Name      

Address

                                                Date

Subject : Offer of Employment

Dear ……………..

We are pleased to offer you the position of ……………. , with Company A. Your anticipated start date will be date. However, you would have to inform us of the final date of joining within a week of receiving this letter. This offer is valid till date , unless extended by mutual agreement.

The value of your Annualised Reference Salary will be Rs. Amt/- Details of the Reference Salary, Bonus and Other Benefits are in the attached Salary break-up annexure.

Please sign the enclosed copy of this letter, Terms and Conditions document, Non disclosure & Code of Practice Agreement and send it to Name, Company address, within seven days of receipt hereof.

Your contact in Company A would be Name, on employee email id by phone. Please feel free to get in touch for any questions or assistance that you many need.

We will be delighted to have you as a member of the Company A management team and look forward to working with you.

Yours sincerely,

Name of Signing authority

Designation

Annexure :    Terms and Conditions

                   Non Disclosure and Code of Practice Agreement

          Details on Reference Salary, Company A Bonus Schemes & related benefits

Terms and Conditions

This statement of terms and conditions forms part of the Offer of Employment. This will be effective from the date on which you commence employment with Company A India (the “Company”)

On joining the Company, you will be able to access Company A’s Intranet site , which contains comprehensive information regarding all benefits, policies and procedures. Company A reserves the right to review and update its employment policies and procedures as applicable from time to time.

JOB TITLE

Your job title will be …………………, as per the Company A Career Framework

SALARY

Your annual reference salary is Rs. 32,20,000/- which will be paid monthly in arrears on the last working day of each month to your Company Bank Account. All taxes in respect of your income, including income and professional tax will be deducted from your salary and will be to your account. Company A reserves the right to reclaim / adjust any overpayments made.

HOURS OF WORK

Normal working hours are from 09.00 to 17.40 Monday to Friday with 40 minutes lunch break from 13.00 to 13.40. You are required to work minimum 40 hours per week if working in India. You may also be required to work on weekends or in shifts including night shifts to meet the needs to the role. While working on projects overseas working hours and notified holidays of the client location will apply.

TRANSFER

Your initial place of work will be ……... During probation or after confirmation, the Company reserves the right to change your place of work to any location / subsidiary / associated companies in India or outside India depending upon business requirements. In the event of a change that reasonably requires you to relocated your primary residence, you will be entitled to the benefits in force at that time.

PROBATION PERIOD

You will be on probation for a period of six months from date of joining during which your employment can be terminated by giving one month’s notice to either side or payment of basic salary in lieu thereof. The period of probation may be extended if your performance is not found satisfactory.

Upon successful completion of the probation period, you will be confirmed in writing by the Company.

ABSENCE

You may be absent from work as a result of various reasons. You are governed by the paid holidays of your work location during your tenure of service with the Company. The Company gives the following paid leave entitlement to its employees :

i.              Annual Leave

Annual Leave entitlement is accrued @ 1.83 working days per completed month of service of 22 working days per annum and will be calculated from the date of joining. Accumulation will be permitted as per the Company policy in force from time to time. You may take your first annual leave only after confirmation.

ii.             Casual leave

You will be entitled to a maximum of 10 casual leaves per calendar year in case of emergency, illness or any other reason. Casual leave can be taken for a minimum period of half a day to a maximum of 2 consecutive days on approval from your Line Manager. Casual leave entitlement is pro-rated to the period you are employed in the Company during the year on joining or leaving the Company and can be carried forward to the next calendar year as sick leave up to a maximum of 7 days.

iii.            Sick Leave

During the course of employment with Company A India, you may be unable to attend work due to illness or injury and can take sick leave. Sick leave entitlement for the current year is dependent on the unclaimed casual leaves from the previous calendar year which can be carried forward to the next year up to a maximum of 7 days as paid sick leave. During your employment with the Company, you can accumulate up to a maximum of 30 days sick leave.

Company A reserves the right to require you to undergo a medical examination in relation to your work or in order to maintain cover of certain benefits and you will be required to submit the report to the Company.

BENEFITS

You will be entitled to benefits during the course of your employment in the Company subject to the rules of the Company. Details of the benefits applicable to you are available on the Company’s intranet site.

COMPANY A BONUS SCHEME

You will be entitled to participate in the Company A Bonus Scheme., details of which are available on the Company’s intranet site.

EMPLOYEE SHARE SCHEMES

You are entitled to participate in the Company A Employee Share Scheme as announced from time to time.

RETIREMENT

Your age of retirement in the Company is 58 years. You will be entitled to Provident Fund (current contribution is 12% of your basic salary by the Company in accordance with the Employee Provident Fund & Family pension Fund Act 1952) and Gratuity ( calculated at half months basic salary per annum for every completed year of the service in the Company  in accordance with the payment of Gratuity Act 1972). Gratuity is payable when an employee leaves the services of the Company after completion of a minimum of 5 years of continuous service in Company. PF and Gratuity form a part of the Reference Salary.

NOTICE PERIOD

After confirmation, your employment with the Company may be terminated by giving a notice of 2 months to either side or by payment of the basic salary in lieu thereof. The Company reserves the right to waive off the notice period, adjustment of accumulated leaves and salary payment during notice period.

PERSONAL STANDARDS

The Company expects it employees to demonstrate the highest standards of professional behaviour, conduct and integrity at all times. Additionally, employees should behave in a pleasant, co-operative and professional manner whether with the general public, customers, business contracts or work colleagues.

DRESS CODE

It is expected that employees appreciate the importance of proper behaviour and appearance in business life and they ensure their dress, grooming and appearance are appropriate to the professional business life. Your dress, grooming and appearance should reflect favourably upon other team members in the Company.

You warrant that

a.       in accepting this appointment and performing your obligations and services under it, you will not be in breach of obligations under any other employment or appointment.

b.       in the event of such breach, you and no the Company, will be wholly and solely responsible and liable for any damages.

c.       you will, prior to accepting this appointment intimate to the Company any external education and training courses being undertaken by you.

d.       you will, prior to accepting this appointment, disclose to the Company any prior medical history or illness which could effect your work in the Company.

e.       you will abide by the policies and practices of the Company during your tenure of employment with the Company.

I agree and accept this offer of employment together with the Terms and Conditions of the Employment as set out within.

Name : ………………………………………………………………………………………………..

Signed : ………………………………………..      Date : ………………………………………....

Address :  …………………………………………………………………………………………….

……………………………………………..………………………………………………….

    ………………………………………………………………….……………………………

Name

Address

Date

Non Disclosure and Code of Practice Agreement

Dear Name,

In line with standard Company practice, you are required to adhere to specific practices and policies, as laid down below, relating to non-disclosure and code of practice :

i.              Confidentiality – ownership -: Any confidential information, compilation of otherwise public information in a for not publicly known, technical processes, designs, know how, inventions, developments, improvements, trade secrets relating to business, dealings, transactions or finances of Company A.  wherever referred to here in  includes the context so admits the Company and companies which are owned  or controlled by the Company or its holding Company and/or its/their customers/prospective customers) which may come to your knowledge or which you may make, create, discover, develop, introduce or invent during the course of or incidental to your employment, stall be the  exclusive property of the Company.

ii.             Non-disclosure :- You shall not divulge to any person any information referred in para 1 above.

iii.            Non-competition:- You shall not, without the prior written consent of the Company whether by yourself, your employees, agents, or otherwise, howsoever and whether on your behalf or for any other person, firm, Company or organization, directly or indirectly in India or elsewhere, be employed or engaged or otherwise interested in any business except by way of holding shares up to 2 per cent in the share capital of a Company listed on a stock exchange.

iv.           Non-competition on Separation:- In the event of your separation from the Company for whatever reason, for a period of one year thereafter ( except with the written approval of the Company) you will not solicit business in competition with the Company nor pass information to a third party that may result in the same effect from any organization which is, at the date of separation, a client or a Prospect with whom negotiations are underway,

neither will you in competition offer or supply products or services which compete directly with those products or services offered by the Company nor its group Companies..

v.            New Employment on Severance :- You shall not, except with the consent of the Company on severance, take up any employment or contract, whether directly or indirectly, for  a period of one year with a customer of the Company.

vi.           Enticement:- You undertake that for a period of one year after your separation from the Company you will not  endeavor to solicit or entice away any person who is an employee of the Company or who has in its employment up to  six months preceding your severance .

vii.          Customer Restrictions :- You shall, at the request of the Company, enter into a direct agreement or undertaking with any customer to whom you may be  seconded accepting restrictions as such customer may reasonably require for the protection of its legitimate interests.

viii.         Proprietary Rights in  Name and Association :- You shall not, at any time after separation from the Company :

a.    Engage in any trade or business or be associated with any person, firm or Company engaged in any trade or business using the name(s) “Company A”.

b.     In course of carrying on any trade or business claim represent or otherwise indicate any association with the Company.

ix.           Records :- All documents , papers and records of every kind ( written or recorded), whether originals, copies or reproductions and whether prepared by you or by others relating to business and finances of the company shall be the sole and exclusive property of the Company. You will not remove any of the above materials and will not at any time, give or disclose such materials to any unauthorized person, or entity. Upon separation, you will return to the Company all such materials including copies.

x.            Company Software Policy:- You shall be responsible for using the Company / client provided internet access and e-mail services only for business reasons. You shall ensure you :

-       do not download any unauthorized personal software that has not been issued to the Company’s internal IT department.

-       Do not send or forward e-mails containing messages or images that are considered defamatory, profane, obscene or derogatory.

-       Do no send the electronics mail system to send / receive messages with religious or political, sexual implications, racial slurs, gender specific comments.

-       Use broadcast mail with caution and only after the required authorization

     xi  Remedies :- in addition to any other remedies which the Company may have law or in equity both parties agree that the Company shall have the right to have all provisions of this agreement specifically performed. The Company shall have the right to retain any amounts otherwise payable to you to satisfy any of your obligations as a result of any breach of this agreement.

xi.           In the event of gross misconduct, financial irregularities, breach of confidentiality non disclosure, refuse to carry out reasonable instructions and the like, you will be subject to immediate dismissal and the Company will not be liable to give you pay for any notice period. The Company, further reserves the right to other legal recourse as it deems fit to protect its legitimate interests.

xiii      Jurisdiction :- Even though the Company may depute you overseas for on-site work, the jurisdiction concerning your present employment will be with the courts in Delhi, which you undertake not to contest. 

Name of Signing authority

Designation

I agree to abide by non dis-closure, code of practice and other standard rules and regulations of the Company.

Name : ………………………………………………………………………………………………..

Signed : ………………………………………..      Date : ………………………………………....

Address :  …………………………………………………………………………………………….

……………………………………………..………………………………………………….

    ………………………………………………………………….……………………………

daughter marriage loan request letter

Respected sir,

I would like to thank you for taking time, out of your busy schedule to read my e-mail. I would like to inform you that I have been working in our concern for the pas 4 years(DOJ: August 12,2013). I am now in a position to request financial assistance to start making arrangements to my daughter marriage.

It would be helpful, if you could arrange to sanction me a loan of rupees 1 lakhs which could be repayed in easy monthly installments.

I also ensure to strive continuously for the growth of our company.

Thank you for considering my request.

office loan letter

Dear Sir,

I would like to thank you for taking time, out of your busy schedule to read my e-mail.

I like to introduce myself as a Web Designer and I have been a part of this company for the past 5 years.

I am glad to inform you that my marriage has been fixed on 24th January 2013. I am now in a position to request financial assistance for my marriage. It would be helpful, if you could arrange to sanction me a loan of rupees Rs.60,000 which could be repayed in easy monthly installments. I also ensure to strive continuously for the growth of our company.

Thank you for considering my request.

marriage loan letter to boss

Dear Sir,

I would like to thank you for taking time, out of your busy schedule to read my e-mail.

I am glad to inform you that my marriage has been fixed on 24th January 2014. I am now in a position to request financial assistance for my marriage. It would be helpful, if you could arrange to sanction me a loan of rupees Rs.80,000 which could be repayed in easy monthly installments. I also ensure to strive continuously for the growth of our company.

Thank you for considering my request.

salary breakup letter

Dear Sir,

Good Morning

I am Name.  My Employee ID:12345

This is regarding the salary break-up. Could you please let me know the break-up of my salary.

Hope to hear from you.

Asking for salary increment to boss

There have to be good reasons for a salary increase, especially in today's economy with so many unemployed people.

If nothing has changed in your general environment - your company is doing no better (or is doing worse), the cost of living has not changed in your town, your job descripton has not changed, etc., then there is usually no justification for giving a raise. Companies are much more frugal and competetive than in the past and to give a raise due to a personal cause such as a new baby in the family is just not done these days.

A quick check of your value is, if you were to leave your present job and get hired at another company, would you get a higher wage? (If you know you would not get hired at any other company, then you may be stuck.) If so, then I would research that possibility and use that as one of the reasons given to your manager. I've even gone as far as get an offer from another company and used that to get a raise at my present company. ("I'd prefer to stay here, but I have this offer...")

If after all this, you still want a raise, then you need to get together all your reasons and data. Yes data, as in many companies the salaries given are based on data they have received from consultants as to what salary is normal in your area, so you will need to fight that data.

If you feel your job description has changed, first see if your Human Resources department has a written job description for your position. Often they had to write one when you were hired, just to figure out who to hire. If not, you will have to write the job description you feel you were hired for. If the job description has obviously changed (not just details you have added on the job), this is a good tool to ask for a raise.

If you feel you have considerably improved how you do your job, you need to somehow quantify that. Pick a metric, like "number of phone calls answered per week", something important to your job, and get data to show you have improved over last year. Graph it. You may think I am talking only about high-powered jobs here. I'm not. Think of your boss' point of view. You come into his office and ask for a raise - what are the reasons given? Are they facts or just whining?

Your company should have an annual review of each employee. This is a good time to bring up salary. If you don't have such reviews, you will have to set up an appointment with your boss. Remember, your boss may not have the authority to set your wages, but you will still have to go through him. In that case, if you can set up an appointment with him and his boss, so much the better. Even if you often just walk into your bosses office to talk informally, I would consider asking to set up an appointment for the next day "Will you be here tomorrow at 9 in the morning so I can talk to you?" so that he realizes the importance of your request, not informality.

I would dress up better than normal on the appointment day, so that your boss realizes you are a marketable person who, if he doesn't consider your request, you may just be looking elsewhere. For women, this doesn't mean dressing sexy. Think or look how women dress a couple of rungs up the ladder from your position, and dress that way.

Request letter for increment in payment

Dear Sir,

I have been employed with this company since last December 2009, as an software programmer, during which period I have discharged my duties to the best of my abilities. I have been sincerely dedicated and continuing hard-work for our company. According to my commitment to job and obeyness the management as well as experience.

So, may I now request you to consider my an increment. As you are aware of my family circumstances, I hope you will take a favorable view and I feel confident that the management will be generous in recognizing and rewarding my merit.

I'm looking forward to a favorable response from you.

Thanks and best regards.
Yours Sincerely

pf request letter

Sub:- Request for Claiming the Provident Fund Amount, 

With due respect I would like to inform you that I had tendered my resignation on   10th November 2010. But till today I had not send the PF Claim sheet to recover the amount, and the details are as follows,   

NAME                          :-    xxxxxx   

EMPLOYEE ID           :-    xxxxxx  

DESIGNATION HELD: -   xxxxxx  

DATE OF RELIEVING:-   xxxxxx  

PF  A/C NO                   :-   xxxxxx  

Therefore, I hereby send the Claim sheets with the appropriate documents. I am requesting you kindly arrange to send my settlement at the earliest.   Thanking You,     Yours Faithfully,     xxxxx    

Salary revision letter

Dear sir,

First of all, I would like to thank you for the salary revisal.

However, I wish to bring to your notice that I have been a part of this company for the past 3 years 5 month. I have got the hike of  500$ this time and getting net pay of 10,000$.

It would be really helpful, if you could consider to increase the amount of salary hike so as to manage and tackle my family situation and commitments.

with regards,
(Your name)

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Dear sir,

I would like to thank you for taking time, out of your busy schedule to read my e-mail. I have been working with XXX Company for a period of 1 months. I believe that I have done my job well to the best of my ability and my skills are improved in the above mentioned time. I am thankful to you for providing this opportunity.

I would like to bring to your notice that I am staying temporarily in labor accommodation. Therefore, I wanted to request you to make a revisal in our salary at the maximum level so as to meet the requirements of food, accommodation, traveling,etc.. or It would be great, if you could arrange me the facility of food and accommodation in Saudi Arabia instead of doing it on our own.

I also ensure to strive continuously for the growth of our company.

Thank you for considering my request.

with regards,
(Your name)

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Dear James,

It has been a challenging and exciting year for XXX company, We have redefined ourselves and emerged stronger than ever. These are indeed exciting times at XXX as we are poised to grow significantly. We could not have made it happen without your active participation. Thank you fro your contributions!

In recognition of your performance, we are pleased to revise your base salary to $8000(Nine thousand dollar) per annum. In addition, you will also be entitled to variable allowances as per policy.

The other company benefits continue to remain the same. The revision is effective April 01,2012. To get more details on Compensation Structure, please refer to Annexure I. We request you to maintain confidentially and discretion in sharing the details of this revision.

XXX company would like to commend you on your achievement and look forward to your continued support and involvement as we seek to take XXX company to the next level of growth with excellence.

Wish you good luck,

Sincerely,
For XXX company.

Educational loan letter

To,
     THE MANAGER,
     ABC bank,
     New York.
Respected Sir,

SUB : Request for sanctioning Educational Loan.
I had availed loan for my engineering course for the past two years(2008 and 2009) in your bank(AC NO:-LO12345).
Currently, I am doing my second year. I am having 2 arrears during the first two years. I have written those four arrears along with my fourth semester examination. I am convinced that I will clear all my arrears in the examination. I wrote during the month of April 2010.
Do kindly grant me loan for my further education. Herewith, I enclose the duplicate copies of my first,second,third semester mark sheet along with my bonafide certificate.
Enclosure :
1.Mark sheet of previous semesters.
2.Bonafide certificate.
3.College letter.
Yours faithfully
(your name)

Salary increment letter

Dear Sir,
I would like to thank you for taking time, out of your busy schedule to read my e-mail. I have been working with XYZ Company for a period of 25 months. I believe that I have done my job well to the best of my ability and my skills are improved in the above mentioned time. I am thankful to you for providing this opportunity.
Due to the high cost of living and want to give additional financial support to my family. I would like to request you for an appreciable salary increment for my performance.
I also ensure to strive continuously for the growth of our company.
Thank you for considering my request.
with regards,
(Your name)

PF request letter - Provident Fund

Dear Sir,

 

Sub : Requisition to create PF account

I would like to bring to your notice that I am being working here as Web Designer since 15th Jan 2010. This is to let you know that Provident Fund account has not yet been created for me.

It would be great if you arrange to create the PF account. Hope to hear from you soon.

 

with regards,

XXXXX

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DOWNLOAD LINKS:

1. To get an advance from your PF account:
Download form(Aadhar)
Download form(non-Aadhar)

2. To get monthly pension:
Download form
Instruction


Reference: EPFO site

Medical insurance policy claim letter

Sir/Madam,

I am the insurant of your xxxx insurance with policy no 123456 and working at YYYY company as Software engineer.

I want to submit few lines for your kind consideration and favorable action. On 07-aug-2017, around 10 am I felt unwell suddenly due to continuous severe chest pain. Even after first aid medication, as it continued, I had been got admitted at zzzzz hospital  on 25. 06.2017.I got discharged from the hospital after the recovery on 12-aug-2017.

As I was in hospital, I couldn't able to follow up about the claim procedure. I would like to know, whether am I be eligible to make claim now for the medical treatment I underwent at the above mentioned hospital for the dates mentioned. Kindly let me know the procedure so as to proceed accordingly.


with regards,
John

last working day letter

Hello All,

I want to bid farewell to you all and inform you that I am leaving my position at YYY company. Today is my last day at work.

I have enjoyed working for this company and I appreciate having had this wonderful opportunity to work with you all.

During the last five years you all have provided me with great support. Through your encouragement and guidance I have been able to excel at the projects offered to me.

With many of you, I have shared a unique camaraderie which I hope will continue in the years to come even though I shall not be here with the company.

I do wish you and the company every success in all its future endeavors.

You can always be in touch with me and reach me @ +123456789 or yyy@gmail.com.

Thank you all once again for this wonderful years.