Follow Up Letter after Meeting

A Follow Up letter after a meeting is a good approach to recap and confirm the issues that were discussed at the meeting and the suggestions or decisions made and agreed upon. This follow-up letter may not be the meeting’s minutes, but it serves the parties well in confirming what has transpired accurately before further action is taken.

From:
Hailey H. Vickers
Analysis & Research Leader
Planning Committee
Garner Solutions Enterprise
March 30, 2010

To:
Gary S. Saylor
Chairman
Planning Committee
Garner Solutions Enterprise
2608 George Street
Gainesville, FL 32601

c.c. planning committee members

Dear Mr. Saylor

RE: Follow up on Meeting

I am writing to confirm a couple of issues that were brought up during our meeting on March 28, 2010, at 10 am in the boardroom concerning the company’s launching of new products in the third quarter of this year.
As was discussed at the meeting, there will be a market survey on the company’s new products conducted by the marketing personnel led by Mr. Byron. I would like to stress that the market survey is completed by end April 2010 so that my team and I may have enough time to analyze the findings for reporting at the next meeting in mid-May 2010.

I would also like to confirm the number of new products designated for launching in the third quarter. It was suggested to be five products. The planning committee will proceed to work with this figure and its related products for a successful launch.

I would appreciate your confirmation on the above issues for my team and me to proceed with the proper actions of the launching event.

Thank you.

Yours Sincerely,
Hailey H. Vickers
Research Assistant
Planning Committee